Event and Operations Coordinator, Brooks School

Event and Operations Coordinator, Brooks School
About The Cornell Jeb E. Brooks School of Public Policy
The Cornell Jeb E. Brooks School of Public Policy harnesses the University’s broad disciplinary excellence in public policy, along with its innovative teaching, research, and engagement programs, to solve pressing global challenges. The school’s prestigious faculty apply an interdisciplinary and problem-oriented focus to wide-ranging public policy issues as they explore how government choices intersect with people’s lives. The school’s initial areas of focus are in data science and technology policy; environmental and sustainability policy; health policy; global security; inequality and social policy; the politics and economics of development; and race, racism, and public policy.
The Opportunity
The Cornell Jeb E. Brooks School of Public Policy is seeking a highly organized, proactive, and collaborative Event and Operations Coordinator to play a central role in advancing the School's educational, research, and public engagement mission.
This is an exciting opportunity for a skilled event professional and administrator who thrives in a fast-paced environment, enjoys building relationships across diverse stakeholder groups, and takes pride in creating seamless experiences for guests, speakers, students, faculty, staff, and community partners.
Reporting to the Associate Dean of Administration, the Administrative and Event Coordinator serves as a key member of the Dean's Office, leading the planning and execution of high-impact events while providing administrative support that helps the School operate efficiently and effectively.
Whether coordinating a commencement ceremony, hosting prominent policy leaders and public officials, supporting academic conferences, or leading important school-wide celebrations, you'll help bring people together to advance meaningful conversations and public policy solutions.
What You'll Do
Event Planning & Coordination:
You will coordinate the full lifecycle of a wide variety of events, including:
School-wide celebrations and community events
Commencement and major academic ceremonies
Distinguished speaker series and high-profile guest visits
Conferences, symposia, workshops, and faculty-led events
Center, institute, and program events
Admitted student programs and immersive academic experiences
Co-sponsored university and external partner events
Key responsibilities include:
Developing event plans, timelines, budgets, and production schedules
Coordinating with faculty, administrators, staff, vendors, sponsors, and speakers
Track and initiate registrations, communications, and event logistics
Negotiating contracts and coordinating catering, lodging, transportation, venues, entertainment, and guest services
Partnering with Communications and Marketing colleagues on promotions, invitations, websites, printed materials, photography, and media coverage
Supporting multiple project budgets and ensuring compliance with university policies and procedures
Serving as the on-site lead during events and resolving issues with professionalism and discretion
Conducting post-event assessments, budget reconciliations, and continuous improvement initiatives
Operations & Space Coordination:
Managing room reservations and scheduling processes
Serving as a liaison with Facilities, IT, and external vendors
Maintaining office equipment inventories and troubleshooting operational concerns
Coordinating building and room access requests
Monitoring office supplies, event materials, and school-branded merchandise
Support the Dean's Office:
Provide confidential administrative support as needed
Serve as backup to the Dean's Executive Assistant
Collaborate with administrative colleagues to ensure seamless support across the School
Interact regularly with senior leadership, faculty, staff, students, alumni, donors, and external partners
What We Need
A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
Associates degree with at least two years of relevant experience including evidence of project planning and event management, or an equivalent combination of education and experience is required.
Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
Experience researching, adopting, and using new event technology that enhances event planning.
Superior organizational skills, strong attention to detail, and ability to manage tasks using a project management application.
Ability to work independently to complete all projects and tasks on time with minimal supervision, but also be able to work in a team environment.
Excellent interpersonal skills, including oral (in-person and strong phone etiquette) and written (email and other document development) communications.
Strong customer service skills, including an ability to be diplomatic and to maintain a professional demeanor under stress related to deadlines.
Must be able to deal with confidential or sensitive information with tact and discretion.
Must have a high degree of independent decision-making capabilities that are customer-service centered.
Experience in managing multiple assignments, working under pressure and creative problem-solving.
This position requires occasional travel.
It Would Be a Bonus if You Have Any of the Following
Previous experience working with Cornell systems (e.g. Workday, KFS, Concur, Outlook, Excel, 25Live, etc.)
Experience with budget creation and analysis.
Large-scale event planning experience.
Ability to design and implement project management software system.
Experience in higher education and working with faculty.
Purchasing experience using eSHOP, Procurement Card and I Want.
Bachelor’s degree in hospitality, marketing, public relations, or business administration.
Important Notes About Applying
A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
This position is fully onsite and located on Cornell University’s main campus in Ithaca, NY.
There is no relocation assistance available for this position.