Executive Administrative Assistant

RELOCATION ASSISTANCE: No relocation assistance available
CLEARANCE REQUIRED FOR START: Yes
CLEARANCE TYPE: Top Secret
TRAVEL: NoDescription
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman Aeronautics Systems has an opening for an Executive Assistant to the Vice President. to join our Strike division. The selected candidate will provide office management and executive administrative support to the Vice President Strike Operations and Senior Leadership Team (SLT). This position will be located in Palmdale CA.
We offer phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly collaborative workplace. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do. Does this sound like you? Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive environment, as well as our excellent work/life balance.
Core Responsibilities:
Participate in weekly Executive Level Team meetings and maintain record of events
Provide general admin support for office staff
Coordinate site quarterly All Hands meetings
Support leadership team and staff with company and or customer meetings
Partner with Facilities Team and Receptionist for room/facilities set up
Team with IT for any computer assistance and set up for new employees
Events Coordinator: contact caterers, vendors and equipment suppliers to support events
Arrange for offsite meetings and secure meeting facility as needed
Maintain Senior Staff calendar with daily/weekly updates
Maintain Strike Operations Organization charts
Maintain Employee and Contractor email lists
Order and maintain inventory of company cell phones per manager requests
Maintain all company telephone/cell phone list and distribute weekly updates
Order, maintain inventory and distribute all office supplies, business cards, stationery, etc.
Order NG Corporate Values/Deployable Behavior Principles badge cards as needed
Maintain copier in executive office area, keep supplies on hand and area clean
Support travel need for site employees: support employees with domestic Travel, flights, car rentals, hotel, etc.
Use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receive, screen and direct incoming calls, visitors, mail and email
Maintain files, records, calendars and diaries
May arrange business travel, coordinate meeting arrangements, and/or track expenses
You’ll be a great fit if you:
Are a self-motivated, collaborative team player who thrives in a fast-paced environment
Serve as a trusted advisor and work in partnership with others
Have a demonstrated ability to manage and drive multiple projects to completion
Have excellent interpersonal skills and can work with all levels of management
Have exceptional organizational skills and can prioritize work and follow through on commitments
Exercise good judgement
Demonstrate flexibility and agility
Basic Qualifications:
High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a Bachelor's degree with two years' experience in the administrative professional field.
An active US Government Top Secret Security Clearance with the ability to obtain and maintain Special Program Access prior to commencement of employment
Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) to compose briefings, reports, correspondence and memorandum.
Proficiency in Outlook; ability to maintain calendars and coordinate meetings for multiple executives
Ability to work with minimal supervision and interface effectively at all levels within the organization while protecting and maintaining confidentiality
Ability to assess priorities and manage multiple administrative tasks
Preferred Qualifications:
Proficiency in business and travel expense system (iTrips, Concur or similar)
Experience in planning and providing logistical support for meetings and events
Effective networking skills to be able to find solutions to wide range of issues
Experience supporting international business needs
Experience supporting senior level management/customers in a dynamic program environment
Primary Level Salary Range: $79,100.00 - $131,900.00
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.