Head Accounts & Administration

Job Title: Head – Accounts, Administration & Office Operations
Location: Wakad, Pune (Work from Office)
Experience: 10+ years
About Machine Maker
Machine Maker is India’s B2B media and events platform for the manufacturing sector: The Voice of Manufacturing. Our roots go back to 2004, when we started with Industrial Business Mart. Today Machine Maker reaches manufacturers through print, digital, video, exhibitions, brand partnerships and Manufacturing Maestros, our community gatherings across Indian cities. We are a team of 20+ professionals in Pune, growing fast and building for the next level.
Role Summary
We are looking for a mature, stable and highly capable professional to be the custodian of our office. This person will lead three areas: our complete accounts function, office administration, and people management. You will be the steady hand that keeps the organisation running well. You will hold processes, money, compliance and people to a high standard, so the leadership team can focus on growth.
This is not a routine accounts position. We want someone with authority and judgement: a strong administrator who can take charge, set discipline and earn the respect of the team.
How This Role Fits In
You will report directly to the Founder & Managing Editor and work closely with the leadership team. You will be the central point of control for finance, administration and office operations. Our editorial, video, sales and delivery teams will depend on you for a well-run workplace and reliable systems.
Key Responsibilities
Office Custodianship
Own the smooth day-to-day running of the Wakad office: facilities, vendors, assets, security and office discipline
Set and enforce office policies, processes and standards of conduct
Accounts & Finance
Take complete charge of the accounts department: bookkeeping, invoicing, receivables, payables and reconciliations
Manage salary processing, statutory compliance (GST, TDS, PF, ESIC, PT) and coordination with auditors and consultants
Track cash flow and collections, and give leadership clear, timely financial reports
Administration & People Management
Oversee HR operations: attendance, leave, payroll inputs, onboarding documentation and employee records
Manage and mentor the admin and accounts staff, and build accountability across the team
Act as a trusted, firm and fair point of contact for employee matters
What Success Looks Like
Accounts are accurate, up to date and audit-ready at all times
Collections are on track, and statutory deadlines are never missed
The office runs on clear systems, not on firefighting
Leadership can rely on you completely for finance, admin and office matters
The team sees you as a respected, stable presence
Qualifications & Experience
Post-graduate with a strong academic record (M.Com, MBA Finance or equivalent preferred)
80% or above in Class 10 (Matriculation)
10+ years of experience in accounts, administration and office management, including people management
Experience managing a startup or a growing SME is a strong advantage
Excellent written and spoken English
A mature, stable and decisive personality, with integrity, discretion and the confidence to lead
Why Join Us
A senior, trusted position that reports directly to the founder
The opportunity to build and own systems in a growing organisation
A purpose-driven company that helps take Indian manufacturing to the world

Work arrangement
No