Construction Admin Assistant (003 - 01439)

Looking for Philippines-based candidates
Job Role: Construction Admin Assistant
Compensation range: $900 AUD - $1,200 AUD / Monthly
Engagement type: Independent Contractor Agreement
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: The company is a carpentry and building contractor. In three years the business has grown to a crew of 10+ carpenters and apprentices, supported by subcontractors, delivering commercial and residential work for builders across the region, including large-scale facilities.
This is an exciting time to join and help set up the systems the business will grow on.
Role Overview: We're looking for a proactive, quick-learning Construction Admin Assistant to become the owner's right hand. You'll keep the business organised behind the scenes, share our work on social media, support the owner day to day, and bring fresh ideas for working smarter, including with AI tools.
This role is designed to grow. As you get across the business, you'll spot what needs doing next and help shape the role into something bigger
Key Responsibilities:
Social Media & Marketing
Turn site photos from the owner into engaging posts with descriptive, on-brand captions
Schedule and publish content across our social channels to build awareness with builders and clients
Keep the website current with recent projects and business information
Business Administration & Document Management
Build and maintain a clear, organized filing system for all business records
Keep track of vehicle insurances, renewals, licenses and key expiry dates
Maintain up-to-date employee records and information
Handle data entry and general admin tasks as they come up
Compliance & Business Documents
Finalize and polish the company capability statement
Maintain, review and continually improve management plans and company policies
Prepare documentation that supports tenders and builder prequalification
Recruitment Support
Write and post job ads for carpenters, apprentices and site roles
Organise applications, coordinate interviews and keep onboarding paperwork in order
Executive Assistant Support
Manage the owner's calendar, meetings and reminders
Book travel, flights and accommodation
Liaise with the accountant, suppliers and other external contacts as needed
Research, AI & Process Improvement
Research AI tools and software that save time and streamline how the business runs
Trial new tools, report back with recommendations and help implement the best ones
Carry out research projects for the owner, such as commercial property and office space options
Proactively suggest better ways of doing things across the business
Quoting & Financial Admin (Nice to Have)
Assist with construction quotes, estimates and material orders
Support financial admin in Xero, such as entering bills and tracking invoices
Requirements
Required Skills and Qualifications:
2-3+ years' experience in an administration, virtual assistant or executive assistant role
Excellent written and spoken English
Strong organisational skills and attention to detail
Confidence creating social media posts and writing engaging captions
A proactive, self-starting mindset: you learn quickly, teach yourself new programs and take ownership of your work
Reliable internet, a quiet workspace and availability during Australian Western Standard Time business hours
Nice to Have
Experience in the Australian construction, building or trades industry
Experience with construction quoting, estimating or material ordering
Familiarity with Xero or financial admin
Basic website editing skills (e.g. WordPress, Wix, Squarespace)
Experience with AI tools such as ChatGPT, Claude or automation platforms
Experience with safety management plans, capability statements or tender documents
Tools to use:
Microsoft 365 or Google Workspace
Microsoft Teams or Google Meet
Meta Business Suite
Canva
Xero
AI tools
Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
Disclose any existing ongoing roles or client work
Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")

Work arrangement
Yes