Human Resources Executive

Job Description: HR & Admin Executive (Corporate Office)
Title and Structure & Basic Information
Position: HR & Admin Executive
Reports To: Managing Director
Direct Reports: None (Responsible for admin oversight of staff without reporting managers)
Location: Vijayawada Corporate Office
Employment Type: Full-time (On-roll)
Responsibilities
Recruitment & Talent Acquisition: Lead the recruitment of the sales force and corporate office teams across several departments, including Sales, Marketing, Finance, and R&D. Act as the primary recruiter by coordinating with the Factory HR recruitment team to fill vacancies efficiently.
Onboarding & Payroll Coordination: Manage the end-to-end onboarding process for Corporate Office and Sales staff in different locations. Act as the bridge for payroll by ensuring payroll follow-up with the Factory payroll team.
Admin Support: Maintain the MD’s calendar and take ownership of planning the Managing Director's daily schedule.
Track attendance for all Corporate Office staff and manage general administrative duties.
Field & Finance Coordination: Follow up with the field sales team regarding their HR requirements. Coordinate with the Finance team to clear pending bills after obtaining necessary management approvals.
Performance & Compliance Management: Record and follow up on performance tracking based on management and manager inputs. Ensure 100% compliance for all Sales, Marketing, and Corporate employees by coordinating with the Factory HR team and maintaining records in the HR software/HRMS.
Qualifications, Skills & Traits
Education: MBA in HR
Experience: 4 to 6 years of proven experience in HR and Administration
Technical Skills: End-to-end knowledge of HRMS/HRIS software (from onboarding to relieving). Advanced proficiency in Excel and Google Sheets is required.
Industry Experience: Experience in the FMCG sector is preferred; manufacturing industry experience is considered a significant advantage.
Traits: Strong execution mindset and the ability to manage cross-functional requirements between the factory, office, and field sales teams.
Working Conditions
Work Model: On-site (Vijayawada Corporate Office).
Number of Working Days: 6 days per week.
Office Timings: 9:00 AM – 7:00 PM.
Holiday: Sundays.
Travel: No travel required (Position is based permanently at the Corporate Office).
Results and Growth Path
Success Metrics (Year 1):
Hiring Efficiency: Fill all requested positions within 30 days of the requirement being raised
Employee Satisfaction: Maintain an employee satisfaction rate of over 90% regarding HR and Admin-related support.
Data Accuracy: Maintain 100% accuracy in performance records, attendance tracking, and HRMS data management
Career Progression:
HR & Admin Executive → Senior HR & Admin Executive (1 to 2 Years) → HR & Admin Manager (4 to 5 Years).
Compensation
CTC: ₹3.0 – 4.0 Lacs per annum.<br>Probation Period: 6 months (confirmed as a permanent employee upon successful completion).<br>Benefits: Eligibility for Health Insurance after 1–2 years of continuous service.
KRA & KPI: HR & Admin Executive
Human Capital Management & Administrative Efficiency (100%)
S - Specific: Manage the full employee lifecycle (Recruitment to Relieving) and provide direct administrative support to the Managing Director and Corporate Office
M - Measurable:
1. 30-day Turnaround Time (TAT) for all recruitment mandates.
2. 90% satisfaction score from employees on HR/Admin support services.
3. Zero errors in MD calendar management and attendance tracking.
.
A - Achievable: Resources provided: Access to HRMS/HRIS tools, direct reporting to the MD, and coordination authority with Factory HR and Finance
R - Relevant: This role is critical for building the corporate team and ensuring the operational stability of the office and sales force
T - Time-bound:
1. Daily: MD calendar planning and attendance tracking.
2.Monthly: Payroll coordination and 30-day recruitment cycle completion.
3.Analogy for the Role: Think of the HR & Admin Executive as the Corporate Architect. While the MD provides the vision, you design and maintain the internal structure—hiring the right talent, ensuring the foundation (compliance and payroll) is solid, and managing the day-to-day environment so that the entire organisation can grow and function without friction.

Work arrangement
No