HR & Admin Executive

Company: MechInfra Energy Solutions Pvt. Ltd.
Location: Plot No. 123, Sector-7, IMT Manesar, Gurugram
Experience: 2 to 3 years in HR and Admin in a manufacturing company
About the Role:
We are looking for an HR cum Admin Executive to manage HR and administrative activities at our Manesar office.
The role involves handling hiring, HR policies, employee records, statutory compliance and day-to-day administration. The candidate will manage a large team of contractual and permanent employees and should be capable of working independently with minimal supervision.
Key Responsibilities:
1. HR Policy Responsibilities
Prepare HR policies for the company and obtain approval from management.
Implement policies and ensure that every operator and employee follows them.
Develop and manage policies related to hiring, attendance and leave, overtime, code of conduct and discipline, grievance handling, safety rules, exit procedures and full and final settlement.
Review and update policies whenever required.
Explain HR policies to operators and workers in simple Hindi.
2. HR Responsibilities
Hire operators, helpers and other staff through walk-in interviews, document verification and joining formalities.
Maintain attendance, leave and overtime records.
Prepare monthly data for salary processing.
Conduct induction and safety briefings for every new joiner.
Listen to operators' and employees' concerns and resolve their problems fairly and on time.
Maintain contractor manpower records and follow up on their payments.
Complete exit formalities and the full and final settlement process.
3. Compliance Responsibilities
Handle PF and ESIC registration for new employees.
File monthly returns and ensure timely payments.
Keep UAN, ESIC card and nomination details updated.
Maintain records related to minimum wages, bonus, gratuity and other labour laws.
Keep all records and files ready for labour inspections and audits.
4. Admin Responsibilities
Manage office administration, including housekeeping, security, canteen, drinking water and transport.
Coordinate with service vendors and verify their bills.
Maintain visitor records, stationery, uniforms, safety items and office supplies.
Handle electricity, telephone and internet bills, along with vehicle and travel arrangements.
Maintain records of licences, insurance and AMCs.
Requirements:
Graduate in any stream. MBA or PGDM in HR is preferred.
2 to 3 years of HR and Admin experience in a manufacturing company.
Experience in preparing and implementing HR policies.
Good knowledge of PF, ESIC and basic labour laws.
Experience handling a large team of contractual and permanent employees.
Ability to work independently and take decisions without much supervision.
Good knowledge of MS Excel and basic computer operations.
Good Hindi is a must; basic English is sufficient.
Patient, polite and able to deal effectively with operators, employees and vendors.
What We Offer
Work at our Manesar office.
PF, ESIC and other benefits as per company policy.
Good growth opportunity with a growing company.
Work Location Note: This position is based at our manufacturing facility in IMT Manesar, where the location and on-site working conditions require special consideration regarding employee safety and accessibility. Candidates should be comfortable working on-site at this location. We appreciate your understanding.
How to Apply:
Interested candidates can send their CV to: mechinfraenergies@gmail.com

Work arrangement
No