Senior Assistant Umdasch Group Ventures (d/f/m) - from 30 hours per week

As a Senior Assistant, you will support the Umdasch Group Ventures team in all administrative, organizational, and project-supported matters. You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.
You will collaborate closely with a globally dispersed team, requiring strong coordination skills, cultural sensitivity, and flexibility in working style and time management.
In addition, your core responsibilities include:
Preparing board-level documentation, as well as creating presentations, reports, agendas, minutes, and communication materials in both German and English
Planning, organizing, and coordinating meetings, workshops, events, selected marketing-related activities, and business trips (including flights, trains, hotels, and visas)
Managing office organization, invoices, orders, and expense reports
Serving as a point of contact and key user for various company systems
Onboarding new employees, including hardware procurement, system access, and training
Covering for colleagues during absences and flexibly taking on additional tasks
We are looking for a highly organized and communicative individual with strong interpersonal skills, who enjoys connecting and coordinating across an international environment. You bring a structured working style, set clear priorities, and drive process improvements, while continuously developing yourself.
With curiosity, adaptability, and resilience, you approach challenges effectively. You communicate clearly and respectfully, foster strong collaboration, and contribute actively to the team’s success.
Your Background:
Completed commercial/business education (e.g., HAK or equivalent)
At least 10 years’ experience in assistant roles, especially also in international settings
Organizational talent, and high sense of responsibility
Strong MS Office skills and high IT, AI affinity
Outstanding interpersonal and communication abilities, empathy, and strength in fostering teamwork
Excellent German and English skills; additional languages are a plus
Discretion, attention to detail, and a proactive, independent working style
Your Competencies:
Communication: Communicating clearly and respectfully while collaborating constructively with others
Curiosity: Exploring new ideas and actively expanding knowledge
Resilience: Taking on challenges and growing from them
Adaptability: Adjusting to changing requirements and dynamic environments
Self-Reflection: Reflecting on actions and learning from feedback
Structured Problem-Solving: Analyzing challenges systematically and developing effective solutions

Employment type
Full-time

Work arrangement
Hybrid