CCM Oversight Officer, DOS LEAP Global - Pakistan

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LEAP Program Description
Global Solutions Ventures (GSV) – a joint-venture partnership between ZemiTek, LLC and Dexis Consulting Group – is implementing the Long-term Exceptional Technical Assistance Project (LEAP Global), a mechanism originally used by USAID to battle against infectious diseases such as malaria, HIV/AIDS, tuberculosis, neglected tropical diseases, and pandemic influenza. As of July 1, 2025, LEAP Global transitioned to the U.S. Department of State (DOS). This initiative aims to address the complex human resource challenges faced by national infectious disease programs in the USA-supported countries.
The intervention of this project is to hire and embed technical expert advisors and subject matter experts within government entities. By directly embedding the technical expertise within the national programs, LEAP provides long-term, sustainable lifesaving support to empower host governments to lead and manage key aspects of their infectious disease portfolios and improve coordination between the U.S. Government and the host country.
About the Position
Oversight is a key function of the Country Coordinating Mechanism (CCM), focusing on the essential financial, programmatic and management aspects of the grant portfolio. The Global Fund supported interventions contribute to the broader national health response via an enhanced use of strategic information and a risk management approach.
The CCM Secretariat, through the Oversight Officer, plays a key support role for this function, which ranges from coordination with the CCM’s Oversight Committee to information on the programmatic achievements of the Principal Recipients, synthesis and analyze their inputs and outputs, plans for the Oversight Committee visits to the Provinces and to monitoring the status of programmatic / technical achievements of the Principal Recipients in the field.
The CCM’s Oversight Officer is a part of the CCM Secretariat and is directly supporting the implementation of Oversight activities for the CCM. The position was created in CCM Secretariat during 2022 after its critical importance is noted in the CCM’s overall functionality and improve effectivity. The Officer will support the CCM Secretariat in carrying out life-saving humanitarian assistance (LHA) service delivery in full alignment with the new Presidential Executive Order (EO) directives.
Objectives
The objectives of CCM’s “Oversight Officer” in CCM Secretariat include:
Facilitate and support analytical data-driven discussions and decision making.
Provide CCM support for 1) Oversight Planning, 2) Implementation Review, and 3) Report Formulation.
Ensure managing all the knowledge products including funding requests, agreements and budget along with management letters as these are needed for oversight review.
Ensure follow up on actions taken by Principal Recipients on the recommendations of Oversight Committee.
Coordinate with the Oversight Committee members Organizations, including USSD, FCDO, WHO, UNAIDS, HSA, PLWHIV and others.
Responsibilities
Based in Islamabad, this position will involve working with dedicated group of people at CCM Secretariat and with diverse stakeholders including public sector, UN Partners, technical agencies, donor agencies, communities, KPs and Civil Society. The incumbent is expected to accomplish the tasks including but not limited to following:
Operational Area 1: Facilitate and support analytical data-driven discussions and Decisions
Prepares brief on all three diseases (TB, HIV, Malaria) with progress, gaps, challenges, best practices and activities for next quarter. Also prepares a note on actions taken by the Principal Recipients on recommendations of the Oversight Committee.
Synthesize and analyze relevant information from different sources to support data-driven discussions of the CCM and its committees.
Analyze data and triangulate with site visit reports to identify critical implementation and risk mitigation challenges of Principal Recipients.
Summarize critical grant implementation issues and present them to the Oversight Committee using the available formats / tools.
Ensure that all key processes are driven by strategic information drawn from in-country sources and Global Fund-specific-supported interventions.
Work with the Global Fund Country Team, Principal Recipients, and the Oversight Committee to hold and maintain ongoing data-driven dialogue for grant performance purposes. The data-driven dialogue includes the identification and analysis of key financial, programmatic, management and risk-related issues / information contained in Principal Recipients reporting tools and / or available oversight tools. An important aspect of analysis is the assessment of consistency of financial and programmatic data as well as the potential effect of identified risks on grant performance and on national program performance.
Support the CCM, through the Oversight Committee, to actively oversee and manage risks, by ensuring that they are adequately identified and mitigated. This includes taking part in the development of risk assurance planning and validation processes.
Regularly analyze the programmatic report submitted by the Principal Recipients to the Global Fund.
Support the oversight committee in tracking the status of co-financing commitments using available tools or procedures.
Oversee timely and accurate updates of reporting tools (e.g., dashboards, where these exist) and support the oversight committee presentations to the CCM.
Ensure that information from community-based monitoring initiatives is considered and incorporated in the oversight assessments and reports
Facilitate information exchange, briefings, and updates on CCM activities, oversight findings, and funding priorities to US Sata Department.
Operational Area 2: Provide Technical and Administrative Support to the CCM Oversight Committee
Support the CCM Secretariat in the implementation of oversight activities during their assignment.
Support the preparation and implementation of quarterly oversight committee meetings, ensuring all relevant information is adequately synthesized and organized to facilitate discussions.
Support the CCM’s Oversight Committee in the preparation and implementation of information collection activities, including meetings with PRs, site visits, consultations with specific groups (e.g., community-based monitoring initiatives, where these exist).
Develop and share procedures and templates to conduct site visits and support the oversight committee in their implementation. Whenever possible, leveraging other in-country field visits (e.g., field visits organized by the Ministry of Health and other donors, etc.).
Support diplomatic engagement by preparing talking points, briefing notes, and official correspondence for CCM leadership.
Coordinate joint meetings, visits, and consultations involving CCM Pakistan and United States State Department representatives.
Maintain regular communication with the U.S. State Department and other partners, including multilateral and bilateral organization, regarding CCM oversight activities, grant progress, and compliance with Global Fund requirements.
Strengthen donor confidence by promoting transparency, accountability, and evidence-based reporting.
Operational Area 3: Support Oversight Planning and Implementation
Update the CCM Oversight Plan in coordination with the Executive Secretary and the Oversight Committee and obtain full endorsement for Oversight Plan by the CCM. The Oversight Officer will then ensure the plan details specific activities, tools and methods for data collection, analysis and reporting, individual and / or constituency responsibilities, relevant elements and indicators related to risk management, issues related to sustainability and realization of co-financing commitments / co-financing tracking (if possible, based on country context). The Oversight Officer then ensures the plan, tailored to the country’s grant objectives and priorities, is implemented.
Assist the Oversight Committee in the implementation of the annual oversight work plan. Ensure the implementation of activities of the oversight process (i.e. collection of information, analysis, provision of recommendations to the CCM forum / General Assembly, following up on actions decided by the CCM and sharing oversight information with the Global Fund on a frequent basis).
Communicate / coordinate with the Principal Recipients (PRs) in the preparation and presentation of Oversight Reports (based on key insights from the CCM dashboard, progress update / disbursement requests (PUDRs), Grant Mana