Executive Assistant III

Job Title
Executive Assistant III
Agency
Texas A&M University Health Science Center
Department
Office of the Dean
Proposed Minimum Salary
Commensurate
Job Location
Bryan, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
Join a dynamic leadership team and make a meaningful impact on the future of medical education. The Executive Assistant III to the Dean at the Texas A&M University Naresh K. Vashisht College of Medicine serves as a partner to the Dean, providing strategic administrative support while helping drive the mission and vision of the college. This highly visible role offers the opportunity to work closely with senior leaders, faculty, staff, students, and external partners, coordinating high-level initiatives, managing executive operations, and supporting key college priorities. The ideal candidate is a proactive, resourceful professional who thrives in a fast-paced environment, demonstrates exceptional organizational and communication skills, and is committed to excellence, collaboration, and service. If you enjoy solving complex challenges, managing high-profile projects, and contributing to an innovative academic environment, this is an exciting opportunity to make a lasting difference.
Responsibilities:
Administrative Support to the Dean
Provide direct administrative support to the Dean of the Vashisht College of Medicine
Manage the Dean’s calendar, plan/coordinate schedules and coordinate travel arrangements
Evaluate documents submitted for Dean’s signature
Complete reports, take minutes for meetings, and draft correspondence on behalf of the Dean
Office Management
Manage the Office of the Dean administrative functions
Respond to phone, email, and in-person inquiries, schedule meetings by priority, direct and delegate tasks appropriately to staff and departments
Monitor and manage account information and financial documentation
Maintain highly sensitive and confidential information
Assist new hires with integration to the Vashisht College of Medicine
Manage records for survey assessment and accreditation
Identify and recommend improvements for administrative procedures and make evaluative judgments in implementing changes
Formulate, interpret, and implement guidelines, rules, and regulations
Other duties as assigned
Meetings, Special Event, and Project Coordination
Provide logistical support in planning and coordinating internal and external meetings and special events. Includes preparing background material, scheduling, ordering, organizing, and disseminating information throughout the Vashisht College of Medicine and other external entities
Assist with special events including Commencement, tailgate, awards ceremonies, staff appreciation, and other college wide events
Research and handle special projects
Support the Executive Committee
Manage the Executive Committee, which includes ensuring compliance with the college guidelines
Oversee scheduling and agenda development, attend all meetings, and track minutes and action items
Supervisory
Provide direct and indirect supervision over administrative staff and student employees in the Office of the Dean
Provide mentorship, technical administrative training, and guidance, ensuring quality of work as well as long-range planning and coordination of workflow
Qualifications:
Required Education and Experience:
Bachelor’s degree or equivalent combination of education and experience
Six (6) years of related administrative experience
Preferred Qualifications
Master’s Degree
Experience in higher-level education administration support
Experience working with a variety of individuals and communities
Strong organizational skills, attention to detail, and the ability to manage various tasks and priorities in a fast-paced environment
Knowledge, Skills, and Abilities
Ability to multitask and work cooperatively with others
Ability to build strong working relationships and a productive work environment
Knowledge of database, spreadsheet, presentation, and word processing software
Excellent interpersonal and communication skills, and ability to plan and organize effectively
Maintains professionalism and composure
Ability to demonstrate initiative by independently taking action to solve problems
Handle sensitive data with extreme care and maintain confidentiality in sensitive situations
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time