Program Manager

Job Title
Program Manager
Agency
Texas A&M University Health Science Center
Department
Aerospace Medicine
Proposed Minimum Salary
$4,180.17 monthly
Job Location
Bryan, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Program Manager provides comprehensive operational and administrative management and accreditation support for the Texas A&M Naresh K. Vashisht College of Medicine ACGME Aerospace Medicine Residency Program. The Program Manager, under direction, plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the program. Is responsible for overseeing and managing the initial and future planning of activities. The position supports both the Aerospace Medicine Residency Program and the Military and Austere Medicine Program, with primary responsibility for residency administration and substantial responsibility for the operational management of Military and Austere Medicine activities, including courses, field training exercises, certifications, equipment, and institutional partnerships.
What you need to know
Please note: A cover letter and resume are strongly recommended and will help in our review.
Travel: Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.
Schedule: This position may require work beyond normal office hours and/or work on weekends
Responsibilities:
Program Management and Administration
Plans, organizes, directs, and manages day-to-day activities for the program.
Develops and implements procedures for the administration of the program.
Assists in developing strategic plans and goals to support the program.
Assists with the development and production of materials designed for the program.
Direct the daily administrative operations of the Aerospace Medicine Residency Program.
Coordinate resident educational activities across multiple affiliated clinical and operational training sites. Serve as the primary administrative liaison among the residency program and external training partners, including military, federal, academic, healthcare, and commercial aerospace organizations.
Maintain confidential resident records and educational documentation.
Incident documentation. Document training-related incidents, injuries, near-misses, and safety concerns, and route documentation to program leadership and institutional offices as required.
Cancellation and contingency planning. Coordinate cancellation, rescheduling, and contingency plans for courses and field exercises, including participant notification, refund or re-enrollment processing, and rebooking of facilities, instructors, and equipment.
Program assessment. Collect participant evaluations, track training outcomes, document lessons learned, and support after-action reports and continuous program improvement.
Operational continuity. Maintain master calendars, project trackers, written standard operating procedures, contact lists, and continuity documentation so that courses and exercises can proceed without dependence on any single individual.
Annual Military Medical Day. Plan, coordinate, and manage event logistics for the annual Military Medical Day, an all-day continuing medical education (CME) event with external speakers, military recruiters, and sponsors; coordinate required CME documentation with the responsible institutional office.
Military Medical Distinction program. Maintain program requirements and participant records, track participant progress, and communicate outstanding requirements to participants and program leadership.
Leadership coordination. Participate in planning and coordination meetings with the Director of Military and Austere Medicine at least weekly and more frequently as needed, and with other designated program leadership as required.
Military and Austere Medicine Program Management
Course and exercise lifecycle management. Manage the full lifecycle of courses and field exercises, including planning timelines, instructor availability, enrollment and prerequisites, facility reservations, participant communications, on-site execution support, completion records, and after-action follow-up.
Instructor management. Confirm faculty and adjunct instructor commitments; coordinate review of credentials and maintain credential files; track instructor certifications and renewal dates; arrange compensation, travel, and reimbursement; and coordinate instructor contingency plans with program leadership.
Risk, insurance, and site readiness. Coordinate liability review, participant waivers, emergency action plans, on-site medical coverage, insurance verification, site-use agreements, transportation plans, and weather and safety contingencies for field exercises, in coordination with institutional risk management. Conduct site-readiness planning and pre-event site coordination for field training locations. Coordinate meals, drinking water, and other field support supplies as required.
Participant accountability. Maintain participant rosters, check-in/check-out procedures, and accountability tracking during field exercises and off-site training events.
Training certifications and prerequisites. Track participant certifications, learner prerequisites, continuing education documentation, and issuance of cards and certificates; maintain required documentation and track adherence to applicable certifying-body standards for TCCC and similar programs, escalating discrepancies to program leadership.
Staff Supervision and Development
Supervises program support staff and student assistants.
Develops and conducts programs including leadership training, conferences, seminars, and workshops.
Manage resident recruitment activities, including ERAS application processing, NRMP Match participation, interview scheduling and logistics, applicant communications, and rank meeting support.
Coordinate resident credentialing, licensure, certification, and onboarding requirements across all participating training sites, including military, federal, and commercial partners.
Support development, routing, tracking, and renewal of program letters of agreement and participating-site agreements with affiliated training sites.
Develop and maintain annual educational calendars, rotation schedules, conference schedules, call schedules, and special operational training experiences.
Schedule didactic conferences, simulation activities, journal clubs, board review sessions, and multidisciplinary educational conferences.
Coordinate onboarding, orientation, graduation, and transition activities for residents and faculty.
Budget and Financial Coordination
Assists with yearly budgetary and contract processes.
Prepares vouchers, purchase orders, and requisitions.
Coordinates with accounting personnel and other support staff.
Assist in managing program budgets and educational expenditures.
Coordinate travel arrangements for residents attending conferences, operational rotations, research activities, and educational experiences.
Equipment accountability and procurement. Maintain accountability for training equipment and supplies, including inventory control, readiness checks, consumable replacement, storage, transportation, maintenance, cleaning, and post-event reconciliation. Coordinate vendor relationships, procurement requests, and purchasing in accordance with institutional policies.
Agreement and partner administration. Support development, rou