Executive Assistant

Executive Assistant
Company: Jashan Jewels Pvt. Ltd.
Position: Executive Assistant
Reporting To: Chief Operating Officer
Location: Mumbai (Charni Road)
Experience: 3+ Years
Industry: Jewellery / Manufacturing / Retail / Export
About the Role
We are looking for a highly organised, proactive and digitally proficient Executive Assistant to the COO who can provide comprehensive administrative, coordination and business support to the COO.
The ideal candidate should be comfortable working in a fast-paced business environment, handling confidential information, coordinating with multiple departments and preparing professional presentations, reports and business documents.
Jewellery industry experience will be preferred.
Key Responsibilities
- Provide day-to-day executive assistance and administrative support to the COO.
- Manage the COO's calendar, meetings, appointments and follow-ups.
- Coordinate with internal departments and external stakeholders on behalf of the COO.
- Prepare and maintain MIS reports, business reports, presentations and management documents.
- Handle Excel documentation, data compilation and basic analysis.
- Maintain records, files, documents and important business information in an organised manner.
- Track action points and follow up with relevant teams to ensure timely completion.
- Assist in preparing meeting agendas, minutes and follow-up reports.
- Coordinate meetings and communication between the COO and various departments.
- Assist with business research, data gathering and preparation of management summaries.
- Support the COO in special projects, presentations and business initiatives.
- Maintain confidentiality of sensitive business and management information.
- Assist with basic creative requirements such as image editing, presentation design and marketing-related material.
- Use AI tools to improve productivity, research, content preparation, data organisation and day-to-day work efficiency.
- Perform other responsibilities assigned by the COO from time to time.
Required Skills
Mandatory:
- Good working knowledge of MS Word
- Good working knowledge of MS Excel
- Good working knowledge of MS PowerPoint
- Working knowledge of Adobe Photoshop
- Basic knowledge of Canva
- Basic understanding and practical use of AI tools
- Good written and verbal communication skills
- Strong organisational and time-management skills
- Ability to multitask and prioritise work
- Strong follow-up and coordination skills
- Good attention to detail
Preferred Qualifications
- Graduate in any discipline.
- 3+ years of overall professional experience.
- Jewellery industry experience is preferred.
- Experience as an Executive Assistant, Personal Assistant, Management Assistant, Coordinator or similar role will be an advantage.
- Candidates with experience working directly with senior management will be preferred.
Ideal Candidate
The ideal candidate should be:
- Proactive rather than purely task-oriented.
- Well organised and disciplined.
- Comfortable communicating with senior management and different departments.
- Good at following up and getting things done.
- Discreet and trustworthy when handling confidential information.
- Tech-savvy and willing to learn new digital and AI tools.
- Presentable, professional and confident.
- Capable of working independently with minimal supervision.
- Able to handle multiple priorities in a dynamic business environment.
Key Competencies
Executive Support | Coordination | Communication | MS Office | Photoshop | Presentation Skills | Reporting & MIS | Follow-up | Organisation | Time Management | Confidentiality | AI & Digital Tools
What We Offer
An opportunity to work closely with the COO and senior management team, gain exposure to multiple aspects of business operations and contribute to strategic and operational initiatives within a growing jewellery organisation.

Work arrangement
No