Practice Specialist

The Practice Specialist serves as a trusted partner to Practice Group Leaders, Partners, and senior legal professionals, providing a unique blend of strategic practice support and executive-level administrative expertise. This hybrid role plays a critical part in advancing practice initiatives, supporting business development efforts, driving operational excellence, and delivering exceptional client service.
The ideal candidate is highly organized, proactive, and collaborative, with the ability to balance day-to-day administrative responsibilities with broader strategic objectives. This individual partners closely with attorneys, clients, and business professionals to support the success and growth of the practice while maintaining the highest standards of professionalism, discretion, and service.
KEY RESPONSIBILITIES
Partner with Practice Group Leadership to support strategic initiatives, business planning, and practice operations aligned with firm goals.
Assist in the development and execution of client-facing initiatives, business development activities, and practice growth strategies.
Track business development opportunities, client initiatives, and strategic priorities to ensure timely follow-through and execution.
Collaborate with Marketing & Business Development to support pitches, presentations, client outreach, market research, and profile-raising activities.
Draft and distribute communications, newsletters, onboarding materials, training resources, intranet content, and other practice-related communications.
Coordinate and support practice meetings, conferences, client events, retreats, and other internal and external programs.
Provide exceptional client service by supporting client inquiries, matter openings, conflict checks, engagement letters, and client service initiatives.
Prepare, edit, proofread, and manage legal and business documents, presentations, reports, correspondence, memoranda, and other work product.
Manage complex calendars, meeting logistics, travel arrangements, expense reporting, and other executive support responsibilities.
Support billing, time entry, client reporting, budget tracking, and other administrative and operational processes.
Maintain records and documentation in accordance with firm policies and confidentiality requirements.
Collaborate effectively across attorneys, clients, and business teams while serving as a key point of coordination for the practice.
Participate in office, practice, Inclusion & Responsible Business, and firm engagement initiatives.
Perform additional responsibilities and special projects as assigned.
QUALIFICATIONS
Strong business acumen with the ability to balance strategic support responsibilities and administrative execution.
Excellent written and verbal communication skills.
Exceptional organization, project management, and attention-to-detail skills.
Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Strong judgment, discretion, professionalism, and commitment to confidentiality.
Ability to build effective relationships and collaborate across all levels of the organization.
Proficiency with Microsoft Office Suite, legal technology platforms, CRM systems, and emerging AI-enabled productivity tools.
Demonstrated problem-solving skills, adaptability, and initiative.
EDUCATION & EXPERIENCE
Five (5)+ years of relevant experience supporting senior leaders, attorneys, or executives within a law firm, professional or financial services, consulting, or similar environment preferred.
Experience supporting strategic initiatives, project coordination, business operations, practice management, or client-facing activities is highly desirable.
Bachelor's degree preferred; advanced education or professional certifications are a plus.
Equivalent combinations of education, advanced degrees, certifications, and directly related experience may be considered.
HOURS & ADDITIONAL INFORMATION
Core hours are generally Monday through Friday, 9:00 a.m. to 5:00 p.m., including an unpaid meal period. This position is based on a standard 35 hour workweek. Additional or adjusted hours may be required to meet business needs and must be worked in accordance with applicable overtime requirements and firm policies.
In New York, the expected base salary range for this role is $115,000 per year.
This range reflects a good-faith estimate of pay at the time of posting; the actual compensation offered may vary depending on factors such as the candidate’s qualifications. This position is eligible for additional forms of compensation, which may include annual discretionary bonuses. Employees in this role are also eligible for benefits offered by the firm, subject to applicable plan terms and conditions, which currently include medical, dental, and vision insurance; a 401(k) retirement plan; and paid time off. Please review this link for more information regarding employee benefits in the United States.
This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.
Hogan Lovells Cadwalader is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.
Hogan Lovells Cadwalader complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hlc.com.