Bookkeeper – Plant-Based Products

To apply, you will only have to fill a short form on our website that will take you less than 5 minutes.
Job Title: Part-Time Bookkeeper
About The Company
Our client is a health-conscious, booze-free, pet-friendly, plant-based ethnobotanical company that brings people together and builds community.
Job Description
Our client is looking for an experienced and dependable part-time Bookkeeper. You will maintain accurate financial records. You will also support day-to-day accounting across multiple locations. This hands-on role reports to the Finance Manager. You will focus on QuickBooks Online, reconciliations, accounts payable and receivable, transaction coding, and month-end support. The ideal candidate follows through on outstanding items. You will identify discrepancies and maintain organized documentation with minimal supervision.
Responsibilities Of The Role
Maintain QuickBooks Online records, review bank-feed transactions, and code activity to the correct account, entity, location, or class under established accounting policies.
Reconcile bank accounts, corporate credit cards, clearing accounts, and loan balances. Investigate discrepancies and maintain supporting schedules.
Reconcile Toast sales and settlement activity to bank deposits and accounting records. This includes cash, card receipts, processing fees, refunds, tips, and loan deductions.
Process and maintain accounts payable in BILL and QuickBooks Online. Verify invoices and approvals, identify duplicates, and prepare payment schedules for Finance Manager approval.
Maintain accounts receivable, record receipts, and reconcile customer and franchise royalty balances. Coordinate follow-up on outstanding invoices.
Track cash deposits and register cash activity. Obtain receipts and approvals. Escalate missing documentation or departures from company cash-handling policies.
Apply approved COGS and inventory coding policies. Distinguish product costs from operating expenses. Flag uncertain classifications for review.
Support month-end close through reconciliations, approved journal entries, prepaid and accrual schedules, and organized documentation for Finance Manager review.
Generate standard QuickBooks reports, including profit and loss, balance sheet, cash flow, and aging reports. Support accurate reporting by location.
Provide current cash balances, open bills, expected receipts, and payment due dates to support the Finance Manager's cash flow forecasting.
Support payroll by reviewing approved source information, recording payroll entries, and reconciling wages, tips, deductions, and payroll liabilities with the payroll provider.
Communicate with vendors, customers, and location managers to resolve accounting questions and obtain missing records. Maintain orderly digital files and accounting inbox follow-up.
Prepare supporting records for external accountants and tax preparers. Recommend practical improvements to recurring bookkeeping procedures.
Required Experience And Qualifications
At least 3 years of hands-on bookkeeping or accounting experience. This includes bank and credit card reconciliations, accounts payable, accounts receivable, and month-end support.
Advanced proficiency in QuickBooks Online. This includes bank feeds, account reconciliations, reporting, and troubleshooting transaction discrepancies.
Strong understanding of double-entry bookkeeping, the chart of accounts, accrual accounting, and consistent expense classification.
Proficiency with Google Sheets or Excel. This includes formulas, sorting, filtering, and reconciliation schedules. You can learn new applications quickly.
Excellent attention to detail, organization, time management, and written communication skills. You can meet agreed deadlines within a part-time schedule.
Ability to handle confidential information and work independently. You can raise unresolved issues promptly and professionally.
English level C1 or C2.
Preferred Skills
Experience supporting multiple locations or entities in hospitality, food and beverage, retail, or franchise operations.
Experience with Toast POS and BILL. Familiarity with inventory, COGS, cash controls, and POS settlement reconciliations.
Experience correcting historical bookkeeping issues and maintaining clear reconciliation and close checklists.
An Associate degree in accounting or a related field, a bookkeeping certification, or a QuickBooks Online ProAdvisor certification.
Personality
Proactive.
Software & Tools
QuickBooks Online
BILL
Toast POS
Google Sheets
Microsoft Excel
Schedule
Monday to Friday
9:00 AM to 1:00 PM ET
No weekends
20 hours per week
Salary And Benefits
Payment in USD or Local Currency according to candidate's preference.
Full-time remote opportunity.

Work arrangement
Yes