Executive Assistant to the CEO

I’m helping Multiply Advisors find a top candidate to join their team flexible for the role of Executive Assistant to the CEO.
You will drive executive efficiency and empower small business growth through strategic support
Compensation:
USD 1.3K - 2.42K/month
Location:
Remote (for Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, Guyana, Paraguay, Peru, Suriname, Uruguay, and Venezuela residents)
Mission of Multiply Advisors:
"Our mission is to empower business owners with financial clarity and confidence, enabling them to make informed decisions and achieve their goals. "
What makes you a strong candidate:
You have +2 years experience in Executive assistance, Administrative assistance.
You are proficient in Slack, SharePoint, Microsoft 365, Loom, Google Workspace.
English - Fully fluent
Responsibilities and more:
Company Overview:
Multiply Advisors is committed to empowering small business owners in the US with financial clarity and confidence.
The company delivers tailored financial solutions designed to drive business growth and informed decision-making by leveraging expertise in tax regulations, accounting, and advanced technology.
Big Picture Role Duties:
Treat the CEO's calendar as your spine.
Make sure every meeting is prepped, every piece is in place, and the CEO never walks into a meeting cold.
Turn every meeting into clean action the same day, including posting recaps, creating tasks with an owner and due date, and confirming loops are closed.
Monitor the CEO's inbox to allow for focus and surface items that need attention with a recommendation attached.
Gather status and clarity from team members on the CEO's behalf through helpful questions.
Keep schedules, documents, trackers, and workflows in perfect order.
Handle ad-hoc requests as needed.
Role Characteristics:
Motivated by Meraki: You see the opportunity in every obstacle and show up with energy and optimism.
A Right Hand, Not an Order-Taker: You run close behind the CEO, catching everything before it hits the ground.
Proactive: You move tasks forward without being told.
Solve, Then Surface: You present problems to the CEO with next steps or recommendations already thought through.
Relentlessly Consistent: You maintain a dependable rhythm every single day.
Loop Closer: You ensure tasks are captured, assigned, completed, and confirmed back.
Ownership Mindset: You hold outcomes and treat the perimeter as yours.
Collaborative and Empathetic: You use supportive communication to move the team forward.
When in Doubt, You Ask: You surface information rather than sitting on it.
Adaptable to Change: You remain flexible as priorities shift while keeping standards high.
Key Responsibilities:
Gain full visibility into the CEO's calendar and keep a rolling view of upcoming meetings three weeks out.
Prepare agendas and gather client files and context ahead of each meeting.
Schedule, reschedule, and protect the CEO's time while flagging conflicts.
Pull meeting recaps and transcripts from Ping/Granola immediately after each meeting.
Post recaps and transcripts in client Slack channels using standard formatting.
Transform action items into tasks in ClickUp and confirm they are completed.
Monitor Missive throughout the day and send Slack messages regarding urgent items.
Draft replies and messages for the CEO's review and proofread outgoing communication.
Respond promptly to clients and teammates.
Track the CEO's weekly priorities and rocks.
Check in with team members to identify blockers and status updates.
Follow the 18-hour rule for following up on quiet items.
Organize and maintain documentation on SharePoint and ClickUp.
Write short SOPs after novel tasks.
Join recurring leadership meetings as needed.
Skills and Competencies:
Exceptional organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Strong problem-solving skills.
Clear, professional written and verbal communication.
Sound judgment regarding information flow.
Ability to maintain confidentiality and integrity.
Your potential leaders:
Tin Crisanto

Work arrangement
Yes