EA to the Director

Key Responsibilities
1. Executive Support & Calendar Management
Manage the Director’s calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings, calls, and business engagements.
Prepare meeting agendas, presentations, briefing notes, and follow-up summaries.
Handle travel arrangements, itineraries, and related logistics.
2. Business Coordination & Execution
Coordinate with internal teams, vendors, clients, and external stakeholders on behalf of the Director.
Track projects, deliverables, deadlines, and action items to ensure timely execution.
Follow up with relevant departments on pending tasks and business priorities.
Assist in preparing reports, MIS updates, business presentations, and performance summaries.
3. Communication & Correspondence
Draft professional emails, business communications, meeting minutes, and official correspondence.
Manage incoming requests and prioritise communication requiring the Director’s attention.
Maintain professional relationships with clients, business partners, and other stakeholders.
4. Administrative & Operational Support
Maintain organised records, documents, and confidential business information.
Assist with expense tracking, reimbursements, invoices, and other administrative requirements.
Support the coordination of business meetings, events, and special projects.
Ensure smooth communication and coordination between leadership and various teams.
5. Strategic & Special Projects
Assist the Director with research, data gathering, and preparation for business decisions.
Support the execution and monitoring of strategic initiatives.
Identify coordination gaps, anticipate requirements, and proactively resolve routine operational challenges.
Skills & Qualifications
Bachelor’s degree in Business Administration, Management, or a related field.
3–6 years of experience as an Executive Assistant, Executive Secretary, or in a similar leadership-support role.
Excellent verbal and written communication skills.
Strong organisational, planning, and time-management abilities.
Proficiency in Microsoft Office, Google Workspace, spreadsheets, presentations, and calendar management.
Ability to manage multiple priorities and meet deadlines.
High levels of professionalism, discretion, integrity, and attention to detail.
A proactive, solution-oriented mindset with strong ownership and follow-through.

Work arrangement
No