Admin & Operation Executive

We're Hiring | Admin & Operations Coordinator
Company: Hostie
Location: Gurugram
Experience: 1–3 Years
Working Days: 6 Days a Week
Joining: Immediate Joiner Preferred
About the Role
Hostie is looking for a highly organised and detail-oriented Admin & Operations Coordinator to manage administrative activities, operational expenses, employee documentation, attendance records and sales inquiry tracking.
The ideal candidate must have strong hands-on experience in MS Excel and Advanced Excel, excellent coordination skills and the ability to maintain accurate reports and records.
Key Responsibilities
1. Operations Expenses & Reimbursements
Maintain operational expense records, bills and reimbursement claims.
Track team conveyance, night-duty allowances and other operational expenses.
Prepare expense summaries and reports for management.
2. Sales Inquiry Management
Maintain and update the central sales inquiry tracker.
Track inquiry volume, sources, follow-ups, conversions and pending leads.
Coordinate with the sales team to ensure timely follow-ups.
Handle guest inquiry calls when required and ensure inquiries are properly recorded and assigned.
Prepare daily and weekly inquiry reports.
3. Documentation & Employee Records
Maintain employee files, joining documents and onboarding records.
Coordinate documentation for new employees.
Track applicable guest C-Forms, submission status and supporting records.
Ensure proper filing and secure maintenance of documents.
4. Attendance & Duty Management
Maintain daily attendance, leaves, weekly offs and late-arrival records.
Track night-duty schedules and completed duties.
Verify conveyance claims and eligible allowances.
Prepare monthly attendance and reimbursement reports.
5. MIS Reporting & Administrative Coordination
Prepare daily, weekly and monthly MIS reports.
Maintain accurate records and trackers using Excel and Google Sheets.
Follow up with team members for pending information and documentation.
Identify discrepancies and report unresolved issues to management.
Required Skills & Qualifications
Graduate in any discipline.
1–3 years of experience in administration, operations coordination or hospitality.
Strong hands-on knowledge of MS Excel and Advanced Excel, including Pivot Tables, VLOOKUP/XLOOKUP, IF formulas, SUMIF/SUMIFS, data validation, filtering and report preparation.
Good communication skills in Hindi and English.
Strong organisational, coordination and follow-up abilities.
High attention to detail and accountability.
Mandatory Requirements
Must be currently residing in Gurugram.
Must be comfortable working 6 days a week.
Immediate joiners or candidates with a very short notice period preferred.
Must be comfortable handling Excel-based reporting and administrative responsibilities independently.
Interested candidates can share their updated CV at 9599115126 or drop @bineet@hostie.in

Work arrangement
No