Operations Manager - Liminal Learning

https://liminal-learning.com
Contract, 20 hours per week, with a path to a larger role. Start mid-to-late December 2026. Toronto, Canada (remote possible). Applications close November 1, 2026.
Liminal Learning is a nonprofit that offers young people ages 18-25 a collective launch into purposeful adulthood. Our yearlong program blends online and offline curriculum and experiences, preparing young people for a world in flux and helping them find their way, in work, study, and life.
Our approach is research-backed and led by developmental psychologist Dr. Isabela Granic. We operate in Ontario, Canada, with national expansion to come.
THE ROLE
We’re looking for an experienced operations manager to oversee Liminal’s finance, governance, and select program operations. You’ll report to our Executive Director, Isabela Granic, and work closely with our Program team, Research Lead, and Fundraising Manager.
This is an initial six-month contract at 20 hours per week. You’ll have significant autonomy to recommend and implement processes, and flexibility in setting your schedule. Your first six months have clear priorities, set out under What success looks like. As we run more cohorts each year, we see this role growing into a larger position leading Liminal’s operations, as a contractor or employee.
RESPONSIBILITIES
At a glance
Finance: run the books, participant fees, budgets, and reporting, and own our finance systems.
Governance and compliance: support preparation of material for the board, including the annual report and financial reports, and manage and maintain our compliance calendar.
Program operations: track commitments to funders and partners, and handle core budget, contracts, and compliance for each cohort we run.
Policies and agreements: insurance, safeguarding, and other policies, and records of every agreement we sign.
In detail
Finance
Maintain the books: accounts receivable and payable, contractor invoices, and reimbursements, with financial statements up to date each month.
Manage participant fee collection end to end: invoicing, payment plans and installments, follow-up on missed payments, applying approved scholarships and fee adjustments, and monthly reconciliation.
Account for grants and restricted funds, including multi-year grants.
Prepare regular and ad hoc financial reports for the Executive Director and board.
Work with the Executive Director on annual budgets, forecasts, and scenarios.
Manage our finance stack: QuickBooks Online, Stripe, Zeffy, Dext, and others.
Oversee the completion of annual audited financial statements by a CPA, in time for the AGM.
Act as primary contact for our external accountants and bookkeepers.
Support the Treasurer and board on financial oversight.
Governance and compliance
Own the compliance calendar: CRA returns (corporate and sales tax), Ontario corporate filings, insurance renewal, and board deadlines.
Support board meetings: scheduling, papers, and follow-up on decisions.
Support the AGM process, including financial statements and member resolutions, and coordinate the annual report.
Maintain corporate records: minute book, registers, resolutions, and bylaws.
Support our preparation for registered charity status.
Program operations
Track Program commitments to funders and partners, such as enrollment and budget targets, and report on them for fundraising, supporter communications, and partner requests.
Maintain participant agreements and records, with our Program Lead and Research Lead.
For each new cohort and Quest, build and track the budget, review venue and vendor contracts, and make sure insurance, waivers, and participant records are in place. Our Program team leads on-site delivery and safety protocols.
Policies and agreements
Review our insurance coverage and manage renewals.
Review and recommend safeguarding and other policies.
Maintain records of all vendor, contractor, employee, and volunteer agreements.
RHYTHM OF THE ROLE
Every two weeks: pay contractor and vendor invoices and reimbursements.
Monthly: close the books, reconcile participant fees, and report to the Executive Director.
Quarterly: board meetings and a budget-to-actual review.
Annually: year-end close (December 31) with our external accountants; the AGM, annual report, and filings; next year’s budget; insurance renewal.
Each cohort: participant agreements, fees, and payment plans; the Quest budget and contracts; enrollment reports to funders and partners.
WHAT SUCCESS LOOKS LIKE
At 3 months
Books up to date and closed every month, with regular reports to the Executive Director.
Help with selection and onboarding of a new accounting partner.
A compliance calendar covering every filing, renewal, and board deadline for the next 12 months.
A grants and partners calendar covering major budget and reporting requirements.
Our finance systems documented, with clear access and admin rights.
A system for reliable backups of all documents.
Participant fee collection running on a monthly cycle.
At 6 months
All filings current.
Grant reporting delivered on time.
The 2026 year-end closed and with our external accountants.
2027 cohorts budgeted and booked.
EXPERIENCE
Core
You’ve run finance end to end at a nonprofit: books, budgets, grant and restricted funds, and year-end with external accountants.
Working knowledge of Canadian nonprofit accounting and compliance, including ASNPO and CRA and Ontario filing requirements.
Fluent with QuickBooks Online.
Mission alignment: you care deeply about supporting young adults to build lives of connection, purpose, and well-being.
Highly valued
You’ve built or rebuilt finance systems, whether at a start-up or a larger organization.
Canadian charity compliance and grant reporting.
Experience with education or youth development organizations.
Outdoor or retreat operations.
Comfort working in a small, distributed team.
PRACTICALITIES
Contract: six months initially, starting mid-to-late December 2026.
Hours: 20 per week, scheduled flexibly, with at least 3 hours of overlap with Eastern Time on working days.
Location: remote within Canada, with occasional in-person time in Toronto.
Rate: CAD $50-60/hour, commensurate with experience.
TO APPLY
Please email development@liminal-learning.com with the subject “Operations Manager role” by November 1, 2026. Introduce yourself briefly in the email body, and attach your CV as a PDF.
We are committed to equity, diversity, inclusion and accessibility, welcome applications from people of all backgrounds, and provide accommodations upon request throughout the hiring process.
Thank you! The Liminal Learning team
Isabela Granic, PhD
Founder/CEO Liminal Education & Culture operating as Liminal Learning
Ontario Non-profit Corporation No. 1001149984
Business No. 717097224 RT0001

Work arrangement
Yes