Executive Administrative Assistant, Home Lending

Become an integral part of Home Lending Product and Transformation team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant in Home Lending Product and Transformation, you will need to work well in a team environment, be able to represent the group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interactions with various executive-level internal clients across the lines of business. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
Proactively manage agendas for our Product Management leaders (3 MDs)
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects of internal and external events, including catering, registration of external visitors, travel, and transportation
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed timely and within provided guidelines
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access, greeting new hires, coordinating with recruiting
Produce high quality communications to individuals at all levels of the organization
Maintain department documents, including current organizational charts and executive biographies
Handle regular activities without prompting, and advise in advance with issues or delay
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
At least five years of administrative experience or equivalent
Advanced ability to organize large teams with several competing priorities
Strong judgment and professional discretion while navigating confidential situations
Proven experience interacting with and successfully supporting senior management
Strong interpersonal, written, and oral communication skills
Advanced proficiency in Microsoft Office suite
Excellent telephone and meeting etiquette with ability to manage competing priorities
Preferred qualifications, capabilities, and skills
Experience supporting at the Managing Director level (or equivalent) or above
College degree is a plus, but not required
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.