Equity Administration Consultant

Title: Equity Administration Consultant
Location: Remote India (US Business Hours)
Duration: Contract with potential extension
About the Company:
Since its founding in 1996, CTC has grown into a trusted global partner in AI & ML, Enterprise Applications, Digital Services, Managed Services, and Business Services. With headquarters in Detroit, Michigan, CTC has a team of over 2,000 experts worldwide. We empower more than 100 organizations to tackle complex challenges and transform them into sustainable competitive strengths--driving innovation, efficiency, and growth every step of the way. Our strengths have always been Commitment to Customer, Commitment to Colleagues, and Commitment to Community (CTC).
About the Role:
We are seeking an experienced Equity Administration Consultant to support the build-out of a new equity program from the ground up, along with the ongoing administration of employee equity. This is a hands-on contract role with the potential to convert to permanent.
The ideal candidate will bring deep hands-on experience with Shareworks, equity plan administration, reconciliations, and reporting, plus the ability to help stand up SOX controls from scratch. This individual will partner with Finance, Accounting, Legal, Payroll, HR, and external vendors, manage equity system access, support secondary transactions, and serve as the point of contact for equity-related questions.
We're looking for someone who can operate independently, manage high transaction volumes with accuracy, and bring structure to a program that is still being built.
Key Responsibilities:
1. Equity Administration:
Administer employee stock options, RSUs, and other equity awards
Maintain accurate equity records, participant data, vesting schedules, and transaction history
Process grants, exercises, releases, cancellations, terminations, and equity transactions
Support ongoing equity-related reconciliations and reporting requirements
Support secondary transactions
Manage equity system access — determine who can use the system and oversee user permissions
Monitor and manage transaction volumes while maintaining data integrity
2. Program Build & SOX Controls:
Support the build-out of the equity program from scratch
Help build SOX controls from the ground up
Maintain audit-ready documentation and support internal/external audit requests
Partner with stakeholders to identify and resolve control and data discrepancies
3. Reporting & Data Analysis:
Develop and maintain recurring equity reports and analytics
Perform complex data validation and reconciliations using advanced Excel functionality
Utilize Excel Pivot Tables, VLOOKUP/XLOOKUP, Data Validation, and Data Reconciliation to analyze large datasets
Support audit requests and equity-related reporting requirements
4. Equity Questions & Stakeholder Management:
Serve as the point of contact for equity-related questions from employees and stakeholders
Collaborate with Finance, Accounting, Payroll, Legal, HR, and external vendors (VMS)
Provide status updates on reconciliations, controls, and operational deliverables
Support process improvements and documentation efforts
Required Qualifications:
CEP certified (Level 1, 2, or 3) — mandatory
3–7 years of experience in Equity Administration, Stock Plan Administration, or related functions
Deep hands-on experience with Shareworks
Strong understanding of stock options, RSUs, vesting schedules, equity transactions, and cap tables
Experience with secondary transactions
Advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, Data Validation, Data Reconciliation, and large dataset analysis
Experience working with vendors/VMS
Strong communication skills — comfortable fielding equity questions and educating participants
Self-starter — comfortable building processes from scratch
Strong attention to detail and ability to manage high transaction volumes
Ability to work independently in a fast-paced environment
Preferred Qualifications:
Experience building SOX controls
Experience with pre-IPO or publicly traded companies
Experience supporting equity platform implementations
Knowledge of stock-based compensation accounting and audit support processes

Work arrangement
Yes