Director of Corporate Meeting Management

Company Description Halcyon Ventures is the investment arm of Halcyon Futures, focused on backing founders who are building a secure and resilient future. The firm partners with early-stage companies developing advanced technologies in areas such as cybersecurity, artificial intelligence, and next-generation computing. Its portfolio includes organizations like Goodfire, Artificial Intelligence Underwriting Company, Lucid Computing, Confident Security, Softmax, and Gray Swan. Team members collaborate closely with founders, helping them scale responsibly while addressing complex global risk and resilience challenges.
Role Description The Director of Corporate Meeting Management is a full-time, remote role responsible for planning, organizing, and overseeing all corporate meetings and events for Halcyon Ventures. This includes designing meeting strategies that support investment, portfolio, and internal team objectives; managing calendars and logistics for executive sessions, board meetings, investor updates, and cross-functional gatherings; and coordinating virtual and in-person formats with attention to accessibility and inclusion. The director will build and maintain processes for agenda development, pre-read distribution, and post-meeting follow-up to ensure decisions are documented and action items are tracked. Day-to-day responsibilities include vendor and platform management, budgeting and cost control for meetings, collaborating with operations, investor relations, and portfolio support teams, and continuously improving meeting effectiveness through feedback, analytics, and best practices.
Qualifications
Experience leading corporate meeting or event management, including strategic planning, logistics coordination, and post-meeting follow-up.
Strong organizational and project management skills, with the ability to prioritize, manage multiple concurrent meetings, and meet deadlines.
Excellent written and verbal communication skills, including the ability to create clear agendas, summaries, and stakeholder updates.
Demonstrated ability to partner effectively with executives, investors, and cross-functional teams in a remote environment.
Experience managing budgets, negotiating with vendors, and optimizing costs for corporate events and meetings.
Background in venture capital, financial services, technology, or a related field is preferred.
Bachelor’s degree in Business, Communications, Management, or a related discipline, or equivalent practical experience.
Commitment to inclusive practices in meeting design, with attention to accessibility, diverse perspectives, and psychological safety.

Work arrangement
Yes