Advertising Operations Specialist

Summary:
The Advertising Operations Specialist is responsible for the technical setup, trafficking, and administrative management of advertising campaign lines across digital and print products. This role is the "command center" of the media department, ensuring that sales orders are entered accurately into financial systems and executed flawlessly across ad servers and physical presses.
Although this is a remote position, candidates must reside in Southern California.
What you will do:
System Input: Accurately enter campaign schedules into the Order Management System (OMS) (e.g., Adbase, GAM), ensuring flight dates, rates, and placements match signed agreements
Inventory Reservation: Check and secure availability for high-impact print positions and digital placements to prevent overbooking
Billing Integrity: Reconcile delivered impressions and print runs against the original order to ensure accurate monthly invoicing and revenue recognition
Ad Server Management: Upload, target, and deploy digital creative assets using Google Ad Manager or similar platforms
Print Coordination: Manage the print production queue, ensuring high-resolution files meet CMYK color and bleed specifications for physical publication
Tagging & Tracking: Implement and test tracking pixels via Google Tag Manager to ensure third-party reporting accuracy
Pre-Flight Checks: Verify that all creative assets (digital banners and print PDFs) meet technical specifications before launch
Issue Resolution: Identify and fix delivery discrepancies, broken links, or file formatting errors in real time to minimize "make-goods"
Data Consolidation: Aggregate data from digital dashboards and print distribution logs to create unified performance reports for clients
Optimization: Monitor digital campaign pacing and suggest mid-flight adjustments to ensure 100% delivery of ordered impressions
What you will bring:
Attention to Detail: Exceptional accuracy in data entry; a single typo on an order or ad tag can lead to significant revenue loss
Technical Stack: Proficiency in ad servers, CRM software (Salesforce), and the Microsoft Office Suite
Multitasking: Ability to manage the immediate deadlines of digital "hot-fixes" alongside the long-range deadlines of print production
Experience: 1–3 years in media operations, trafficking, or a billing-adjacent role within a publishing or agency environment
Benefits and Compensation:
The hourly range is $24.04 - $26.44. Pay is based on several factors including but not limited to geographic location, education, work experience, time in role, certifications, etc. In addition to your salary, the Company offers eligible employees a variety of benefits including medical, dental, life and disability insurance, 401k, as well as paid time off and select paid holidays (all benefits are based on eligibility). Please click the following link for more detailed information: www.mysdut.com
Who we are:
The San Diego Union-Tribune is San Diego’s largest media company and its oldest business, dating back to the founding of the Union in 1868. From breaking news to local events and lifestyle features, the Union-Tribune’s diverse portfolio of publications has something for everyone in San Diego County. Explore our diverse offerings, including the award-winning San Diego Union-Tribune, the digital hub SanDiegoUnionTribune.com, and a collection of engaging community newspapers. We believe a diverse and representative newsroom is essential to achieving this goal and the San Diego Union-Tribune is committed to building a stronger, more inclusive San Diego.
EEO Statement:
We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
How To Apply:
Please submit an online application along with your resume for this position here [link should be included]
Closing Date:
Continuous recruitment until the position is filled
Conditions of Employment:
A full pre-employment background check will be conducted as part of the selection process. Must be willing to submit and pass the necessary required checks
Travel – This position entails occasional driving for work assignments, in-person training sessions and/or meetings. The employee will be responsible for transporting themselves between different sites as needed
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