Procurement Supervisor

JOB DESCRIPTION / SUMMARY
The Procurement Supervisor provides day-to-day leadership, direction, training, coaching, and oversight of assigned Procurement personnel, which may include Buyers, Assistant Subcontract Administrators, Subcontract Administrators, and Senior Subcontract Administrators.
The Procurement Supervisor is a working supervisor responsible for workload coordination, procurement planning, quality assurance, procurement compliance, employee development, and timely execution of procurement activities while maintaining an active procurement and subcontract administration workload the Procurement Supervisor serves as the first line of operational supervision within the Contracts & Procurement Department and works closely with the Senior Contracts Manager, Vice President of Administration, Contracts & Procurement, Project Managers, Program Managers, Accounting, Certified Payroll, subcontractors, suppliers, and other Company personnel.
The position is responsible for ensuring assigned personnel perform procurement activities in accordance with established Company and departmental policies and procedures, contractual requirements, applicable federal requirements, and Management direction.
Supervisory and Management Authority
The Procurement Supervisor has authority to provide day-to-day work direction; assign and balance workloads; establish work priorities and suspense dates consistent with Management direction; review employee work; require correction of deficient work; provide coaching, training, guidance, and performance feedback; and document and report performance, attendance, workload, or conduct concerns.
The Procurement Supervisor does not have independent authority to hire, terminate, suspend, formally discipline, promote, demote, modify compensation, approve other personnel actions, or establish, modify, waive, or grant exceptions to Company or departmental policies and procedures.
Personnel matters requiring formal action shall be promptly elevated to the Vice President of Administration, Contracts & Procurement. Formal personnel actions shall not be initiated or communicated to an employee without appropriate Management authorization.
DUTIES AND RESPONSIBILITIES
Leadership & Personnel Supervision
Provide day-to-day leadership, mentoring, training, coaching, guidance, and work direction to assigned Procurement personnel.
Assign, prioritize, and balance workloads based upon project requirements, employee capabilities, procurement schedules, and departmental priorities.
Conduct regular individual and group workload/status reviews.
Monitor employee performance, productivity, quality, responsiveness, and compliance with established requirements.
Provide timely coaching and performance feedback.
Identify and document performance, attendance, conduct, workload, or training concerns and promptly elevate such matters through the established management chain.
Assist Management with employee development plans, performance evaluations, and other personnel matters as requested.
Assist with interviewing and evaluation of employment candidates when requested by Management. Final hiring decisions remain with authorized Management.
Assist with onboarding and training of new employees.
Identify individual and departmental training requirements and coordinate recommended corrective or developmental actions with Management.
Promote professional conduct, accountability, teamwork, consistency, and effective communication within the Procurement Department.
Procurement Operations & Workload Management
Maintain visibility of procurement actions assigned to personnel under supervision.
Monitor procurement schedules, priorities, suspense dates, workload requirements, and project requirements.
Ensure assigned personnel understand and meet established suspense dates and deliverable requirements.
Identify potential delays, resource constraints, procurement risks, and competing priorities and promptly communicate them to Management.
Reallocate work within assigned personnel as necessary to meet changing priorities, subject to Management direction.
Conduct regular procurement status meetings and participate in project and management meetings as required.
Maintain open communication with Project and Program Managers concerning procurement requirements, schedules, priorities, and risks.
Procurement & Subcontract Administration
Maintain an active procurement and subcontract administration workload commensurate with departmental requirements.
Prepare, review, negotiate, and administer Purchase Orders, Subcontracts, Professional Services Agreements, Consulting Agreements, Master Service Agreements, Work Authorizations, Change Orders/Modifications, and related procurement documents.
Review procurement requests, scopes/statements of work, schedules of values, pricing, terms and conditions, and supporting documentation.
May conduct and/or review subcontractor and supplier responsibility determinations, qualifications, insurance, bonding, and other required compliance documentation.
May review price analyses, negotiation memoranda, technical evaluations, award documentation, modifications, and supporting calculations for completeness and accuracy.
Review subcontractor and supplier redlines and provide recommendations to Management regarding contractual risk, compliance, and acceptability.
Monitor subcontractor and supplier contractual performance and compliance.
Coordinate with Project Managers, Accounts Payable, Certified Payroll, and other departments to ensure subcontractor and supplier compliance with contractual requirements.
Review, Approval & Quality Assurance
Review procurement actions and supporting documentation for quality, completeness, compl