Human Resources Associate

Menlo School is seeking a Human Resources Associate to support a broad range of HR functions, with a focus on recruitment, onboarding, performance management, leave administration, training record management, and day-to-day HR operations. Reporting to the Director of Human Resources, this role is ideal for someone who enjoys working closely with managers and employees, building strong processes, and contributing to a positive, high-quality employee experience in an independent school environment.
This is a full-time, year-round, on-site position. Menlo School is an in-person learning community, and employees are expected to perform their work on campus. In particular, this role involves extensive in-person collaboration and direct support of employees and managers.
Key responsibilities
Support full-cycle recruitment by coaching hiring managers, posting roles in the applicant tracking system and on external job boards, managing candidate pipelines, and communicating with candidates throughout the process.
Conduct resume reviews, phone screens, and reference checks as needed, and help process referral bonuses.
Prepare and send offer letters and welcome communications; set up new hires in the HRIS; and guide new employees through pre-boarding, I-9s, and first-day questions.
Partner with managers, Payroll, and HR colleagues to ensure a smooth, consistent onboarding experience.
Coordinate seasonal and athletics staffing, including maintaining year-round employment tracking, partnering with Athletics leadership on staffing needs, and issuing seasonal and summer camp offers.
Administer all mandated leaves (FMLA, CFRA, Pregnancy Disability Leave, Baby Bonding, and medical leaves), guiding employees through timelines, benefits, and documentation while coordinating with managers and Payroll.
Lead the annual staff performance evaluation process, including planning, templates, timelines, communications, and manager training, and provide one-on-one support to managers.
Maintain the Training Management System, including rosters, assignments, course updates, troubleshooting access issues, and monitoring completion rates.
Support the annual compensation planning process by preparing materials and worksheets, issuing and tracking employee agreement letters, and coordinating changes with Payroll.
Prepare and submit compensation surveys, state and government reports, and other HR-related compliance documentation.
Serve as a first point of contact for HR questions, assist with policy clarification, and support HR audits, data clean-up, and team initiatives.