Commercial Lease Administrator

The Commercial Lease Administrator supports the Legal Department in managing the Company’s real estate portfolio by maintaining accurate lease records, monitoring critical dates, and coordinating lease-related documentation. This role reviews and interprets lease information and partners with internal teams, landlords, and other business partners to support ongoing lease administration. The Lease Administrator manages multiple priorities while ensuring lease information and obligations are accurately tracked and addressed.
Your Impact and Responsibilities:
Maintain accurate lease and contract records, including lease abstracts, critical dates, financial information, and supporting documentation
Review and abstract leases and related real estate documents to identify key terms, dates, rights, obligations, and action items
Validate lease information and coordinate lease commencement and post-execution updates, identifying discrepancies requiring follow-up or escalation
Review rent, escalations, real estate taxes, operating expenses, and other occupancy costs, partnering with Lease Accounting to support accurate and timely payments
Track tenant improvement allowances, landlord reimbursements, and required documentation through receipt of funds
Coordinate lease-related matters and documentation, including estoppels, SNDAs, renewal and extension rights, landlord notices, Certificates of Insurance, and property records
Respond to lease-related inquiries, monitor incoming communications, and coordinate required actions with internal and external business parters
Prepare and maintain reporting on critical dates, renewals, lease status, reimbursements, and other lease administration matters as requested
Support portfolio reviews, process improvements, special projects, and other Legal Department initiatives as needed
Perform other duties as assigned
Required Qualifications:
2-3 years of commercial lease administration or related commercial real estate experience
Ability to read, interpret, and abstract commercial leases and related documents
Financial and analytical skills with the ability to review lease data, calculations, dates, and dollar amounts for accuracy
Organizational and time management skills with the ability to manage multiple priorities, meet deadlines, and follow through on open items
Attention to detail with the ability to identify discrepancies and determine when follow-up or escalation is needed
Effective and professional verbal, written, and interpersonal communication skills
Proficiency in Microsoft Office, including intermediate Excel skills with the ability to perform calculations and use formulas, and the ability to learn and navigate new systems
Preferred Qualifications:
Experience supporting a multi-location retail, Restaurant, or corporate real estate portfolio
Experience with lease administration or real estate management systems; Lucernex experience a plus
Bachelor's degree in Business, Real Estate, Legal Studies, Finance, or a related field or equivalent work experience

Employment type
Full-time

Work arrangement
No