Workplace Experience Coordinator

The Workplace Experience Coordinator serves as the strategic leader for all facilities operations, overseeing vendor coordination and building maintenance. This role combines supervisory leadership with strategic planning expertise to manage complex facilities projects while maintaining seamless daily operations. The coordinator supports a team of facilities staff and provides operational support across multiple domains, including maintenance and operations, accounting and finance, equipment and supplies management, and occupancy services. Central to this position is the ability to proactively develop and maintain strong client relationships while ensuring strict confidentiality and consistently meeting expected service levels. Success in this role requires effective collaboration with senior leadership, project management teams, building operations, and client stakeholders to deliver exceptional facilities services that support organizational objectives.
Location: Bellevue, WA
Schedule: Monday through Friday, 8am – 5pm
Hourly Range: $29.19- $32.28 per hour
Contract: 6 months (with opportunities for continued work)
Key Responsibilities
Facilities Operations & Vendor Management:
Assist with developing and implementing strategic facilities plans, including space utilization, vendor management, and operational efficiency improvements.
Assist with all building-related certificates of insurance (COI), vendor contracts, and service level agreements, track renewal dates and ensure compliance.
Assist with facilities projects including office moves, space reconfigurations, furniture installations, and building improvement initiatives.
Assists with managing vendor relationships and service contracts for janitorial, security, HVAC, landscaping, and other facilities services.
Assist with serving as the liaison between building management, property owners, and internal stakeholders.
Assist with maintaining facilities management systems, tracking tools, and documentation for inventory, assets, and work orders.
Employee and Workplace Experience:
Serve as one of the onsite points of contact for third parties, and visitors — directing access and ensuring safety compliance.
Assist with meeting room setup, catering, and event logistics from planning through execution.
Support basic setup and troubleshooting of IT equipment (monitors, printers, AV, conference room tools) and escalate issues to IT as needed Conduct regular facilities audits and inspections, identify improvement opportunities and implement corrective actions.
Work cross-functionally with other teams to support workplace requests, purchase orders, and company events
Order and restock kitchen and office supplies (coffee, snacks, paper goods, cleaning products, office supplies)
Assist with managing shipping, receiving, and delivery of packages, mail, and office orders.
Requirements
High School Diploma or GED required
Associate degree preferred
Minimum 3-4 years of experience in facilities management, operations coordination, or related field with demonstrated leadership responsibilities.
1+ years of supervisory or team leadership experience, managing facilities staff or operations teams.
Experience managing vendor relationships, service contracts, and facilities budgets preferred.
Ability to work independently and manage multiple priorities simultaneously.
Superior attention to detail and ability to meet deadlines in a fast-paced environment.
Strong organizational skills with ability to maintain accurate records and tracking systems.
Excellent communication skills for coordinating with vendors, building management, and internal teams.
Proficiency with facilities management software (CMMS), shipping systems, space planning tools, and Microsoft Office Suite.
Ability to be flexible and change direction at a moment’s notice; not change-adverse.