Outreach Event Manager

Outreach Events Manager
AMDA College of the Performing Arts, with campuses in New York City and Hollywood, is one of the foremost post-secondary performing arts colleges in the country. AMDA offers various pathways for students to receive unparalleled performing arts education taught by world-class industry professionals, including Professional Conservatory Certificates as well as undergraduate and graduate degrees (Bachelor of Fine Arts, Bachelor of Arts, Associate of Occupational Studies, Master of Fine Arts and Master of Arts).
AMDA is seeking an organized, detail-oriented, and collaborative Outreach Events Manager to serve as a key member of the Outreach and Recruitment team. The Outreach Events Manager supports the logistics, scheduling, staffing, and expense administration associated with national and international auditions, campus events, virtual programming, and outreach travel.
This execution-focused and highly cross-functional role works closely with faculty, Admissions, Records, Facilities, Marketing, Finance, and outside vendors, often supporting several concurrent events. Evening and weekend work is required during peak audition and event periods.
Primary Responsibilities:
Event Operations and Logistics
Support the planning and execution of admissions events across both campuses, including on-campus auditions, open houses, information sessions, and school group visits.
Coordinate with faculty and staff, hotels, Facilities, catering, security, and outside vendors to help ensure events are properly set up, staffed, and supported.
Partner with campus colleagues to host visiting school groups and support their on-site experience.
Maintain event schedules, timelines, and operational documentation.
Help resolve logistical issues before and during events.
Auditions and Travel
Help maintain AMDA’s national and international audition calendar in partnership with Director of Outreach and Recruitment and other AMDA leadership.
Coordinate staffing for audition tours, including appropriate faculty and Admissions personnel.
Coordinate venue, hotel, and travel bookings through AMDA’s travel agency.
Oversee travel-related credit card authorizations.
Help resolve unexpected booking, venue, and travel issues as they arise.
Communicate travel schedules, confirmations, and changes to participating employees.
Virtual Programming
Support the creation, staffing, and oversight of virtual programming, including preview classes, audition-preparation classes, and virtual auditions.
Help build and manage Zoom events and help troubleshoot technical issues.
Coordinate virtual-event schedules and participating faculty and staff.
Help ensure virtual events are conducted according to standards consistent with AMDA’s on-campus events.
Systems and Data
Serve as the Outreach Department’s operational point person in Slate, helping ensure events are properly built, tracked, and closed out.
Work with the Records team to confirm that event data is entered accurately and on schedule.
Review data quality and coordinate the resolution of discrepancies.
Maintain event records and documentation to support continuity across teams.
Help ensure event and participant information is accessible to the appropriate campus partners.
Budget and Expense Administration
Support the administration of outreach expenses and track spending against the travel and events