Admissions Coordinator

Menlo School is seeking an energetic and dedicated individual to join our Admissions Office as the Admissions Coordinator. This role serves as a key ambassador for Menlo’s mission, values, and brand. The position fulfills four core functions: administrative support for the Director of Admissions and Financial Aid; primary point of contact for prospective families; coordination of daily admissions operations and document workflow; and logistical execution for admissions testing and events. This role offers opportunities for professional growth and increased operational responsibility over time.
This is a full-time, 12-month, non-exempt, on-site position.
Key Responsibilities
The following information is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or required skills. Primary areas of responsibility include but are not limited to:
Executive & Administrative Support
Maintain calendars and schedule meetings for the Director and the Admissions Office, coordinating with internal and external stakeholders.
Filter, prioritize, and respond to incoming emails and inquiries on behalf of the Director.
Prepare agendas, reports, meeting materials, room bookings, and AV setup for departmental meetings.
Order, track, and maintain inventory for admissions collateral, office equipment, technology, and event supplies.
Provide occasional coverage for the school reception desk as scheduled.
Prospective & Current Family Support
Deliver high-touch, welcoming service to prospective students and families during campus visits, calls, and email inquiries.
Triage and respond to communications from prospective families, feeder school personnel, and educational consultants.
Coordinate translation services and multi-language support (e.g., Spanish, Mandarin) for admissions materials, webinars, and events.
Collaborate on student onboarding and re-enrollment procedures across Upper and Middle School divisions.
Admissions Data & Operations
Administer the admissions database (Ravenna/Kira); maintain accurate records and generate reports for decision-making and yield projections.