Payroll Specialist

We are seeking a detail-oriented Payroll Specialist to join our team in Fremont, CA. This role is primarily focused on ensuring accurate and timely payroll processing for up to 500 employees while maintaining compliance with federal, state, and local regulations. The Payroll Specialist will provide accurate and timely responses to inquiries by employees, benefits brokers, insurance carriers, and vendors.
In addition to core payroll responsibilities, this position offers a unique opportunity to gain hands-on experience in treasury-related functions, such as vendor payment processing. If you are looking to strengthen your payroll expertise while expanding your knowledge in cash management and financial operations, this role is an excellent fit.
Essential Duties and Responsibilities:
Process bi-weekly payroll, reimbursements, manual adjustments, final checks, severance checks, merit increases, bonuses, garnishments, and deductions for multi-state employees, ensuring accuracy and compliance.
Maintain and update employee payroll records according to government standards, including new hires, terminations, and changes.
Handle garnishments and benefit contributions.
Respond promptly and professionally to employee inquiries regarding pay, deductions, and timekeeping.
Ensure compliance with federal, state, and local wage and hour laws.
Assist with payroll audits and reporting as needed.
Support treasury operations by processing vendor payments and assisting with cash flow monitoring.
Collaborate with HR and Finance teams for seamless payroll and treasury operations.
Perform other tasks as assigned.
Maintain good attendance and punctuality.
Knowledge and Skills:
Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, etc.)
Demonstrated expertise with ADP Workforce Now and multi-state payroll processing
Strong understanding of federal and state employment and labor laws
Excellent analytical and problem-solving abilities with high attention to detail
Strong written and verbal communication skills; ability to maintain confidentiality and professionalism
Proven ability to manage multiple priorities in a fast-paced, results-oriented environment
Collaborative, proactive, and customer-service focused
Required Qualifications:
Years of Education
Bachelor’s degree (B.A. or B.S.) in Business Administration, Accounting, or a related field
Work Experience
2–4 years of payroll processing experience
Advanced proficiency in ADP Workforce Now and Microsoft Excel
Preferred Qualifications:
Certified Payroll Professional (CPP) certification
Experience with ADP or similar systems
Working Conditions: