HR Service Center Office Assistant- casual, onsite

At Children’s Wisconsin, we believe kids deserve the best.
Children’s Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.
We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.
Please follow this link for a closer look at what it’s like to work at Children’s Wisconsin: https://www.instagram.com/lifeatcw/
Join our Human Resources Service Center as a Casual Office Assistant and play an important role in supporting HR processes and maintaining employee records.
This part-time, onsite position offers 15-20 hours per week, with a consistent weekday schedule and some flexibility around working hours. Currently, hours are approximately 9:30 a.m. to 3:00 p.m., Monday through Friday. This is an excellent opportunity for someone seeking a flexible role while remaining engaged in a professional office environment.
In this role, you will be responsible for a variety of administrative and records management tasks, including:
Daily mail collection and distribution
Organizing and maintaining employee files
Creating folders for new employees and processing employee name change updates
Preparing terminated employee files
Responding to employee file requests
Supporting the overall efficiency and organization of the HR Service Center
Assists with I-9 completion as needed
Ensures reception and common area are maintained in an orderly fashion
Maintains and stocks supplies as directed; informs leader if supplies need reordering
Provides backup coverage to the HR Service Center Representatives as needed ; answering calls and responding to Workday Help cases
The ideal candidate is detail-oriented, dependable, able to work independently with minimal supervision, and comfortable handling confidential information with professionalism and discretion.
If you take pride in being organized, reliable, and supporting a busy HR team, we'd love to hear from you!
Job Summary:
Performs clerical duties and office support of a diversified and confidential nature for the Human Resources department.
Education:
- High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) Required or relevant experience
Experience:
- 1+ years relevant experience required
- Prior experience in a health care organization preferred or relevant education
Knowledge, Skills and Abilities:
- Understanding of the HR function
- Ability to organize and prioritize activities
- Requires social sensitivity and confidentiality to employee’s personal information and situations
- Ability to communicate in an effective and professional manner
- Proficiency in MS Office suite
- Ability to work independently
Required for All Jobs:
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.
- Employment is at-will. This document does not create an employment contract, implied or otherwise.
Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.
Certifications/Licenses: