Administrative Support Specialist (Mid-Level)

Parra Consulting Group is seeking an Administrative Support Specialist (Mid-Level) to provide administrative and staff-level support to NDOC, S&T, and NMEC senior leadership located in Bethesda, Maryland.
This successful candidate will be responsible for the following:
Primary Responsibilities
Correspondence & Awards: Processes correspondence following DIA guidance and SharePoint procedures: edits and formats documents, ensures proper routing, communicates with document originators, submits documents through pre-publication, uploads to Service Central and other databases for processing, and forwards to the S&T front office as needed.
Tracks and maintains status on all correspondence from submission through completion; requests required or missing documents as needed.
Researches award processes and guidance as needed.
Example documents: Action memos (Appointment, Endorsement, Expedited Passport), Information memos, Staff Summary Sheets, Award Citations, and DIA Forms.
Example awards: Quarterly, Military, IMPACT, Team, and Foundation awards.
NDOC Senior Consultant Support: Serves as primary administrative support to the NDOC Senior Consultant, including tracking whereabouts, managing meetings, assisting with DTS (METs, Authorizations, Vouchers), and other ad-hoc administrative needs.
Staff Director Team Support: Supports the staff director team with ad-hoc requests, attends staff director team meetings, and serves as the buffer between the Senior/Mid-Level EAs and the staff director team for all staff-level tasks.
SharePoint Support: Primary for staff-level conference room and Meet Me number booking for personnel without SharePoint access; maintains the correspondence control page and process.
Follows records management procedures for maintenance, storage, and destruction of records.
May require SAP access.
Secondary Responsibilities
Knowledge Management: Assists in maintaining and updating documents in SharePoint and the share drive (e.g., Senior Leadership Staff meeting notes, SOPs, templates, phone cards).
Attends weekly Senior Leadership Staff meetings and monthly meetings for situational awareness.
Backup Support (when both the Senior and Mid-Level EAs are out of office)
Accountability tracking for Senior Leadership (completed in SharePoint).
Senior Leadership calendar management, including meeting requests, reschedules, and meeting delegation.
Meeting logistics support, including gathering read-aheads, space reservations, comms/VTC support, clearance passing, and visitor and parking requests.
DTS support for Senior Leadership (METs, Authorizations, Vouchers).
Prepares the NDOC Center Chief daily binder (printed calendars and prep material for upcoming events).
Ad-hoc support for Senior Leadership as needed.
Qualifications & Requirements
Active TS/SCI with CI Poly
Bachelor’s degree preferred
5+ years administrative support experience in DoD/IC environments.
Strong communication, records management, and travel coordination skills.
Why Join Us?
Parra Consulting Group offers a dynamic and collaborative work environment where your leadership and expertise will drive project success. This is an exciting opportunity to play a key role in a high-impact team and contribute to the company’s growth and operational excellence.

Employment type
Full-Time

Work arrangement
No