Executive Assistant

Under direct supervision of the Chief Operations Officer (COO),
performs various
complex administrative duties and tasks that improve the efficiency of the COO's time. Works directly with
the COO to maintain calendar, appointments, and travel schedule.
Essential Duties & Responsibilities:
Maintains the COO’s calendar and appointments. Schedules appointments for the COO, coordinates and arranges meetings, conferences, programs, and other events
Screens incoming calls and correspondence, exercises judgment and responds accordingly.
Records and delivers messages or transfers calls to voicemail when appropriate
Welcomes visitors, determines
the nature of business, announces visitors to appropriate personnel, and maintains a professional and courteous demeanor
Assists and participates in the activities and meetings of the Operations department, including taking minutes and notes, as requested
Arranges complex travel, prepares,
and submits travel-related documents
Maintains financial records; processes accounts payable, purchasing, and travel expense reports
Composes and prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, and other documents and communications from drafts, recordings, or verbal instruction
Reviews, edits, and proofs all correspondence and documents
Establishes and maintains an effective filing and retrieval system
Photocopies, collates, distributes, and files documents
Arranges meetings, special events, and conferences and prepares all related documents and correspondence
Performs errands or tasks for the COO, as needed
Maintains strict student confidentiality and compliance with the Family Education Right to Privacy Act
Embodies Native Forward Core Values and promotes the Native Forward organization, staff, and programs in a positive and professional manner
Contributes to team effort and accomplishes related results
Performs other duties as required
Minimum Qualifications:
Bachelor’s Degree, plus two years
of administrative or related experience, or equivalent combination of education and experience
Valid Driver’s License required. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation
Knowledge, Abilities, Skills, and Certifications:
Knowledge of American Indian History, culture, and tribes
Knowledge of modern office practices, procedures, and equipment
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic
Knowledge of records management and basic accounting procedures
Demonstrated ability to communicate effectively in English, both verbally and in writing
Ability to follow oral and written
instruction
Ability to handle multiple tasks and meet deadlines
Ability to establish and maintain professional relationships, with individuals of varying social and cultural backgrounds and coworkers, at all levels
Skills in operating business computers and office machines, including various applications, specifically MS Office
Ability to maintain confidentiality
Ability to work independently, with minimal supervision
Ability to make solid decisions and exercise independent judgment
Ability to analyze situations and adopt appropriate courses of action
Ability to demonstrate excellence in everything and continually seek improvement in results

Employment type
Full-Time

Work arrangement
No