Project Coordinator

How You’ll Make an Impact
As the Project Coordinator, you’re the behind-the-scenes force that keeps our Sparwood projects running smoothly. From supporting the management team to keeping the office organized, clean, and client-ready, you’ll play a key role in creating efficiency, consistency, and a positive work environment for our project teams, co-workers, and clients. If you love variety, staying organized, and being the go-to person who makes everything work — this one’s for you.
We are currently recruiting for this position with an estimated project start date of mid-September.
What You’ll Be Doing
Office & Project Administration
Handle phone calls, emails, calendars, and general office communications
Track, monitor, and enter timesheets for all active projects
Submit Permits to Work (P2W) based on weekly personnel schedules
Project cost tracking, including but not limited to, invoicing, P.O. usage, review of Project tracking and billing reports to assist with creation of invoices
Reconcile Accounts Payable and Receivable for Sparwood projects
Coordinate with IT to troubleshoot and maintain office equipment
Support Safety with document control, scanning, and electronic filing of training records
Assist with EHSC Work Plan creation
Attendance of weekly Teams meetings
Attendance of client/project meetings as required
Print, scan, file, and prepare documents as requested by the management team
Take on additional duties as assigned — because no two days are ever the same
Who You Are / What You Bring
A proactive self-starter with a positive, can-do attitude
Strong verbal and written communication skills
Professional and approachable with internal and external stakeholders
Highly organized with excellent time and task management skills
Comfortable working in a fast-paced, team-focused environment
Able to stay calm under pressure and juggle competing priorities
Proficient with Microsoft Word, Excel, Outlook, and Teams
Reliable, punctual, and consistent in attendance
Trustworthy, honest, and discreet in all dealings
Physically able to safely perform light custodial duties, including lifting up to 50 lbs
Valid Class 5 driver’s licence with a clean abstract and safe driving habits
Flexible to work overtime or weekends when needed
What’s In It for You
This role is based out of Sparwood, B.C., working a 7 x 7 shift rotation. Shifts typically run 12 hours, with overtime after 8 hours. $200/day LOA and benefits after 30 days.
At MacKay, you’ll enjoy:
A stable, full-time role with variety and responsibility
A supportive team that values organization, accountability, and teamwork
The opportunity to be a key contributor to project success
Hands-on involvement with construction operations and administration
A workplace where your efforts genuinely make everyone’s day easier
At MacKay, we believe great people build great projects. If you’re ready to operate with precision, safety, and pride, we want to hear from you.
DRIVEN TO DELIVER

Employment type
A - Hourly

Work arrangement
No