FBO Airside Pass Administrator

ExecuJet Middle East is currently seeking an FBO Airside Pass Administrator to fill a vacancy within our Flight Operations division to be based in Dubai, U.A.E.
ExecuJet delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners. We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine, open, and engaging relationships with passionate colleagues.
FBO Airside Pass Administrator will be responsible for administering and controlling the airside pass system by processing applications, maintaining accurate records, ensuring compliance with airport security requirements, and coordinating with airport authorities to facilitate safe and secure access to restricted operational areas. Ensuring that only authorized individuals and vehicles can access restricted airport areas while meeting airport security and aviation regulations.
Qualification
High school diploma or equivalent required in Aviation Management, Business Administration, logistics or related field.
Work Experience Required
Must be fluent in Arabic
Hold a valid UAE driving license
Minimum of 2 years of Administration experience
Minimum of 2 years Customer Service experience
Ability to mulitask
Calm under pressure and an even-tempered personality
Teamplayer
Strong communication and customer service skills
Background
Corporate Aviation essential
Languages
Fluency in written and spoken English and Arabic. Additional languages would be advantageous.
IT Skills
Basic Skills – Microsoft Office
Responsibilities
Process new airside pass applications, renewals, replacements, and cancellations.
Verify applicant documentation, identity, and eligibility according to airport security policies.
Coordinate required security clearances, background checks, and mandatory training.
Maintain accurate databases and records of all issued passes.
Monitor pass expiry dates and notify departments of upcoming renewals.
Issue, collect, and deactivate employee, contractor, visitor, and vehicle passes.
Liaise with airport authorities, security departments, and regulatory agencies regarding pass approvals and compliance.
Conduct periodic audits of active passes and access permissions.
Ensure compliance with airport security regulations, company procedures, and applicable aviation authority requirements.
Investigate and report lost, stolen, or misused passes.
Prepare reports on pass issuance, renewals, audits, and compliance metrics.
Provide guidance to employees and contractors on airside access procedures and security requirements.
These duties are indicative of the role and are not exhaustive and may change to meet the Companies Business Objectives from time to time as required by your Manager.
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Character Profile
Professional
Flexibility
Team Player/ works well without supervision
Works well under pressure
Proactive

Employment type
Full-Time

Work arrangement
No