Ocean Export Coordinator

Join a Best-Managed Employer as an Ocean Export Coordinator
At GHY, we don’t just move goods across borders — we move possibilities forward. As a “Best-Managed” Employer, we’re proud to be a family-led organization where people genuinely care about their work, their clients, and one another.
For over a century, we’ve been helping importers and exporters trade confidently in global markets. With offices across Canada and the United States — including Toronto, Emerson, Winnipeg, Calgary, Vancouver, North Dakota, and South Carolina — GHY continues to grow through integrity, innovation, and care.
About the Role
This role plays a key part in coordinating and executing ocean export shipments, managing the full lifecycle from quotation through delivery. You will work closely with carriers, customers, and internal teams to ensure shipments are handled efficiently, compliantly, and on time.
This is a hands-on, coordination-focused role in a fast-paced environment. This is not a management position and reports directly to the Freight Forwarding Manager.
What You’ll Do
Coordinate export shipments across ocean, with a primary focus on outbound international movements
Book shipments with carriers and manage transportation to receiving terminals
Prepare and submit export documentation, including:
Shipping Instructions (SI)
CERS declarations
Certificates of Origin and related documentation
Air Waybills (AWB) and other carrier documentation
Prepare proforma invoices and support required export paperwork
File Verified Gross Mass (VGM) for applicable shipments
Coordinate with cartage/drayage providers for inland transportation
Negotiate rates with carriers and prepare customer quotations
Act as the primary liaison between customers, carriers, and service providers
Manage both outgoing and incoming freight, with a primary emphasis on outbound
Ensure compliance with export regulations and documentation requirements
Who You Are
A strong communicator who can coordinate effectively across customers, carriers, and internal teams
Highly organized and detail-oriented, with the ability to manage multiple shipments simultaneously
Comfortable working in a fast-paced, deadline-driven environment
Proactive, solution-oriented, and able to navigate logistical challenges independently
Thrives in an in-office, team-based environment
What You’ll Bring
5+ years of experience in internation ocean export.
Working knowledge of export documentation and processes (e.g., CERS, shipping instructions, AWB)
Experience handling FCL/LCL and/or air export shipments
Experience negotiating rates with carriers and/or airlines
Familiarity with origin-side operations (quotations, bookings, inland cartage/drayage)
Dangerous Goods (DG) knowledge or certification is considered an asset
Ocean certification is considered an asset
Strong attention to detail and compliance mindset
Why You'll Love Working Here:
We CARE: Our values guide everything we do — Clients are our focus, Associates matter, Relentlessly serving traders, Excellence and innovation in all we do.
Work-Life Balance: Flexibility and connection matter. Our Giveback Committee, Social Committee, and Cultural Ambassadors keep our teams supported, engaged, and inspired.
Competitive Compensation: Fair pay through scheduled salary assessments and a performance-based bonus program.
Excellent Benefits: Comprehensive, subsidized health, dental, vision, short- and long-term disability, and life & AD&D coverage.
Growth & Development: Access to our internal university, leadership development program

Employment type
Full-Time

Work arrangement
No