Industrial Project Coordinator

About Us
Global Environmental & Industrial Response (GEIR) partners with clients across utilities, mining, chemical, pulp & paper, and manufacturing industries to deliver innovative environmental, health, and safety solutions. Our highly trained teams provide 24/7 industrial cleaning, hydro blasting, vacuum truck services, and specialized solutions for sulfuric acid facilities, including maintenance, repairs, and full turnkey turnaround services. We also manage waste handling, transportation, and disposal in strict compliance with local, state, and federal regulations.
Position Overview
This position supports Project Managers by overseeing administrative tasks, ensuring resource availability, and managing day-to-day scheduling.
Essential Functions
1. Administrative & Project Support
Assist Project Managers with planning, scheduling, and coordinating daily project activities.
Prepare job packets, STAs, permits, JSA forms, and required documentation before the project starts.
Track and update project schedules, manpower lists, equipment assignments, and material needs.
Organize project files, reports, and correspondence.
2. Mobilization & Logistics
Verify that hydro blasting units, vacuum trucks, catalyst rigs, tower tools, and safety equipment are ready before dispatch.
Communicate with yard personnel to ensure accurate loadouts and returns.
3. Communication & Customer Interaction
Act as a secondary point of contact for customer updates and administrative communications.
Relay daily project information between the supervisors and internal departments.
Help prepare daily progress emails, manpower updates, and shift turnover notes.
4. Documentation & Reporting
Collect and organize daily job packs, timesheets, equipment logs, catalyst yield sheets, and QA/QC documents.
Ensure all documentation is complete, accurate, and submitted on time.
Assist in preparing project closeout packages including photos, production data, and safety records.
5. Safety Support
Distribute safety documentation, attend safety meetings, and organize training records.
Ensure crews have correct PPE, permits, and site-specific safety requirements before mobilization.
Help track incident reports, near misses, and corrective action documentation.
6. Cost Tracking & Billing Support
Input labor hours, equipment usage, and consumable costs into internal systems.
Verify ticket accuracy before submitting to accounting/PM Team.
Track budget changes and notify the Project Manager of discrepancies.
7. Equipment & Resource Coordination
Support scheduling and tracking of hydro blasting units, vacuum trucks, catalyst screening rigs, and confined space entry equipment.
Maintain inventory of hoses, nozzles, PPE, filters, bags, packing materials, and other consumables.
Coordinate repairs, maintenance, and inspections with the shop or fleet department.
8. Compliance & Data Management
Maintain organized records for confined space entry, LOTO, permits, catalyst documentation, environmental compliance, and waste manifests.
Assist in generating regulatory or customer-required documentation.
Ensure SOPs, SDS sheets, and regulations are current and accessible.
9. Support for Continuous Improvement
Identify opportunities to improve administrative processes, communication, and project tracking.
Help develop templates, checklists, and standardized reporting tools.
Support Project Managers and supervisors with implementing new procedures or project workflows.
Key Behaviors
Passionate and motivated to grow / challenges are eagerly accepted
Maintain a high-quality professional appearance
Strive for continuous improvement by using new tools and processes.
Treat co-workers with respect.
Required Skills & Qualifications
Bachelor’s degree in business administration, management, or a related field preferred.
Proficiency with Microsoft Office
Attention to detail
Strong interpersonal and problem-solving skills; able to interface with employees at all levels.
Professional oral and written communication.
Pay
$30/hourly
Schedule
Monday to Friday - 12:00 pm to 8:00 pm
Benefits
6 Paid Holidays (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas)
Medical, Dental, and Vision coverage; Free Term Life Insurance
Paid Time Off (accruals start on day 1; available after 90 days)
401(k) match up to 4%
Regular pay increases and career development opportunities
Accident, cancer/critical illness, short-term and long-term disability, and hospital indemnity insurance available
Drug-free workplace.
Background check required.
Global Environmental and Industrial Response is an Equal Opportunity Employer.
Military Veterans are Encouraged to Apply.

Employment type
Full-Time

Work arrangement
No