Executive Assistant

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.
Key Responsibilities:
Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
Support recruitment processes (interview scheduling, candidate coordination, initial screening)
Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
Prepare reports, presentations, and internal documents as required
Ensure compliance with company policies and local regulations
Assist in organizing internal meetings, events, and staff communications
Essential Requirements:
Bachelor’s degree or equivalent experience
1-3 years of experience in administrative, HR coordination, or assistant roles
Strong organizational and multitasking skills
Excellent communication skills in English (Chinese is a plus)
Ability to work across time zones and coordinate with international teams
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
High level of discretion and professionalism
Desirable:
Experience in financial services / brokerage industry
Familiarity with UAE employment practices
Experience supporting senior management
Reporting Line:
Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.
Location: Dubai, UAE
Benefit:
Visa
Medical insurance
Discretionary Bonus

Employment type
Full-Time

Work arrangement
No