Buyer - Systems Track

About the Project:
The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.
Position Overview:
TRP has a current vacancy for an experienced Buyer – Systems Track to support procurement activities for the Systems and Rail scope of the ECWE SRS package.
Reporting to the Procurement Manager – Systems Track, the Buyer will be responsible for executing day-to-day purchasing activities for assigned systems, rail, equipment, materials, components, and specialist services.
The Buyer will work closely with Procurement, Systems Engineering, Rail/Track, Construction, Commercial, Quality, Project Controls, Logistics, Warehouse, and supplier teams to obtain materials and services in accordance with approved specifications, budgets, schedules, quality requirements, and contractual conditions.
The successful candidate will have strong purchasing experience within major construction, infrastructure, rail, transit, industrial, electrical, mechanical, or systems environments and will be comfortable managing multiple purchase orders, supplier relationships, quotations, deliveries, documentation, and procurement priorities simultaneously.
Key Responsibilities:
Purchasing & Procurement Execution
Execute purchasing activities for assigned Systems Track procurement packages.
Prepare and issue Requests for Quotation (RFQs), purchase requisitions, purchase orders, and related procurement documentation.
Obtain competitive quotations from qualified suppliers and vendors.
Review quotations for pricing, lead times, commercial terms, exclusions, delivery requirements, and compliance with specifications.
Coordinate purchasing activities in accordance with approved procurement strategies and delegated authorities.
Ensure purchases are made in accordance with project requirements, approved budgets, and procurement procedures.
Maintain accurate purchasing records and status trackers.
Follow up on outstanding quotations, approvals, purchase orders, and supplier commitments.
Escalate procurement issues, delays, and risks to the Procurement Manager.
Rail & Systems Procurement
Support purchasing activities associated with technically complex rail and systems requirements, which may include:
Rail and track components.
Signaling and train control equipment.
Communications and telecommunications equipment.
Electrification and electrical systems components.
Overhead catenary system (OCS) components.
Traction power equipment and components.
SCADA and control-system equipment.
Systems integration materials and equipment.
Specialized installation tools and equipment.
Testing and commissioning equipment.
Systems spare parts and consumables.
Specialist engineering, testing, inspection, and technical services.
Work with technical teams to ensure purchased items accurately reflect approved specifications, drawings, bills of materials, technical data sheets, and project requirements.
RFQ & Quotation Management
Prepare RFQs using approved procurement templates and technical information.
Identify appropriate suppliers in accordance with approved vendor lists and sourcing strategies.
Issue RFQs and monitor supplier responses.
Coordinate supplier questions and clarification requests with Engineering, Construction, Quality, and Procurement.
Review quotations for completeness and commercial compliance.
Prepare quotation comparison sheets and bid tabulations.
Identify pricing discrepancies, exclusions, substitutions, and deviations.
Coordinate commercial clarifications with suppliers.
Maintain clear records of quotations and supplier correspondence.
Purchase Orders & Commercial Administration
Prepare purchase orders based on approved procurement documentation.
Ensure purchase orders accurately reflect agreed scope, pricing, quantities, delivery dates, payment terms, warranties, and other commercial conditions.
Confirm appropriate approvals are obtained prior to issuing purchase orders.
Maintain purchase-order logs and commitment information.
Process purchase-order amendments and revisions as required.
Coordinate with Commercial and Finance teams regarding changes, credits, invoices, and payment issues.
Monitor purchase-order values against approved budgets.
Identify potential cost overruns or commercial issues and escalate accordingly.
Support the Procurement Manager with procurement reports and commercial analysis.
Supplier Management
Establish and maintain professional working relationships with suppliers and vendors.
Communicate purchase requirements, delivery expectations, documentation requirements, and project priorities.
Follow up with suppliers to ensure commitments are understood and maintained.
Monitor supplier performance related to cost, quality, delivery, documentation, and responsiveness.
Maintain supplier contact information and procurement records.
Support supplier prequalification and onboarding activities.
Assist with supplier performance reviews and corrective actions.
Escalate recurring supplier performance issues to the Procurement Manager.
Expediting & Delivery
Monitor supplier lead times and committed delivery dates.
Maintain an expediting tracker for critical and long-lead items.
Follow up regularly with suppliers regarding manufacturing, testing, shipment, and delivery status.
Identify potential delays before they affect construction activities.
Coordinate with Logistics, Warehouse, and Site teams regarding delivery requirements.
Confirm delivery dates against construction schedules and material requirements.
Support recovery plans for delayed or at-risk materials.
Coordinate delivery documentation, packing lists, shipping information, and certificates.
Escalate critical procurement delays to the Procurement Manager.
Long-Lead & Critical Items
Support identification and tracking of long-lead and critical Systems Track items.
Maintain current information regarding supplier lead times, production schedules, and expected delivery dates.
Coordinate early procurement requirements with Engineering and Construction.
Monitor procurement activities that could affect installation, testing, integration, or commissioning.
Support expediting activities for critical-path items.
Maintain accurate status reporting for long-lead procurement.
Escalate potential schedule impacts promptly.
Technical Coordination
Work closely with Systems and Track Engineering teams to understand technical purchasing requirements.
Ensure supplier quotations and proposed products comply with approved specifications.
Coordinate technical clarification requests with the appropriate Engineering or Technical Lead.
Track supplier technical submissions where required.
Confirm that supplier documentation is received and routed for technical review.
Identify discrepancies between supplier proposals and project requirements.
Ensure approved substitutions or alternatives are properly documented before purchase.
Support procurement activities associated with design changes and evolving requirements within the PDB environment.
Quality & Supplier Documentation
Ensure purchase orders include applicable quality requirements.
Coordinate supplier submission of certificates, test reports, inspection documentation, manuals, warranties, and other required records.
Work with Quality teams regarding supplier inspections and testing requirements.
Track documentation required before shipment, delivery, installation, or acceptance.
Support Factory Acceptance Testing (FAT), inspections, and other supplier quality activities where applicable.
Follow up on outstanding non-conformance documentation.
Ensure procurement records support project quality and turnover requirements.
Logistics & Materials Coordination
Coordinate with Logistics and Warehouse teams to support timely receipt of purchased materials and equipment.
Confirm delivery locations, site access requirements, unloading requirements, and delivery windows.
Provide suppliers wit

Employment type
Amico Full-Time

Work arrangement
No