Assistant Accountant

KEY DUTIES AND RESPONSIBILITIES
General Accounting Support
Prepare and post journal entries as required.
Maintain filing systems and accounting records in accordance with company policies.
Assist in maintaining accurate accounting records and supporting documentation.
Assist with account reconciliations and investigate discrepancies.
Support compliance with accounting policies, procedures, and internal controls.
Reconciliation
Reconcile customer payments, including cash, cheques, credit cards, debit cards, and ACH transactions, are processed and recorded accurately by ensuring supporting documents match daily cash receipt journal report.
Reconcile supplier statements and identify discrepancies in a timely manner.
Perform account payables reconciliations and month-end accruals.
Ensure financial transactions are recorded accurately and timely.
Investigate and report payment posting discrepancies of daily cash journals.
Reconcile accounts payable/receivable balances and prepare supporting reports.
Accounts Payable
Verify, and process supplier invoices to ensure accuracy, completeness, and proper authorization for payment.
Prepare payment packs including invoices/payment request form and supporting authorization for payment.
Ensure timely and accurate processing of accounts payable transactions.
Monitor outstanding invoices to ensure timely payment.
Maintain vendor account records and support documentation.
Respond to vendor inquiries regarding payments and account balances to maintain positive supplier relationships.
Coordinate with departments to resolve customer’s/insurance payments such as refund, claims, and production payment issues.
Cash Management
Prepare and email daily bank statement reports to relevant departments.
Monitor Bank Account Balance and report when funds are low.
Prepare Cash Management transfers to fund accounts.
Report cash variances and assist with investigations as required.
Financial Reporting
Assist in compiling information for management reports.
Update accounts receivable and accounts payable aging reports.
Support budgeting and forecasting activities by gathering financial data.
Assist with data analysis and report preparation as requested.
Audit
Assist with the preparation of audit schedules and supporting documentation.
Ensure compliance with accounting standards, company policies, and internal controls.
Administrative and Operational Support
Maintain organized accounting records and filing systems in accordance with company policies and audit requirements.
Provide support and backup coverage for team members as required.
Assist with departmental reports and special projects.
Perform other duties assigned by the Accountant or Finance Manager.
Participate in continuous improvement initiatives to strengthen accounting processes and internal controls.
Participate in process improvement initiatives to enhance efficiency and accuracy.
EDUCATION AND EXPERIENCE
Required Qualifications
Associate Degree, Diploma, or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
Minimum of two (2) to four (4) years of accounting, bookkeeping, or finance-related experience.
Preferred Qualifications
Pursuing or interested in obtaining a professional accounting designation (CPA, ACCA, CMA, or equivalent).
Experience with Accounts Receivable, Accounts Payable, bank reconciliations, and General Ledger support.
Experience using accounting software such as Great Plains, Applied Epic, QuickBooks, Sage, or similar systems.
KNOWLEDGE, SKILLS, AND ABILITIES
Technical Competencies
Basic to intermediate knowledge of accounting principles and practices.
Understanding of accounts receivable and accounts payable processes.
Familiarity with General Ledger accounting and reconciliations.
Proficiency in Microsoft Office applications, particularly Excel.
Ability to accurately process financial transactions and maintain records.
Core Competencies
Strong attention to detail and accuracy.
Good organizational and time-management skills.
Effective analytical and problem-solving abilities.
Ability to meet deadlines and manage multiple priorities.
Strong communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Dependable, self-motivated, and team-oriented.
Willingness to learn and develop professionally.
WORKING CONDITIONS
Primarily office-based environment.
Regular use of computers and accounting software.
Occasional overtime may be required during month-end, year-end, and audit periods.
Frequent interaction with internal departments, customers, vendors, and auditors.

Employment type
Full-Time

Work arrangement
No