Project Admin for Offshore Wind

Wood Thilsted is a boutique engineering consultancy focused on all aspects of foundation design and project development within the offshore wind energy industry. We operate globally with projects located in Northern Europe, North America and Asia, and deliver foundation designs and expertise for industry-leading projects and clients. As a company, we strive for two things: technical excellence and providing the best overall value to our clients. As a culture, knowledge sharing, mutual trust, and a great social atmosphere is key.
We currently employ a staff of over 160, mostly based in UK or Denmark but also from offices in Poland, Taiwan, Japan and South Korea with exciting opportunities on the horizon.
As part of our growth strategy, we are seeking a seasoned Project Administrator to join our Polish office, supporting projects across our business.
About the Project Excellence and Governance (PE&G) team:
We coordinate project support across the company. By creating, maintaining, and improving standard project documentation, tools and processes, we enable Project Managers (PMs) and the wider project team to focus on their innovative work and achieve excellence in delivery​.
There are three main areas of responsibility that we cover:
Project Support
Process implementation & improvement
Wider company support
Your key responsibilities will include:
Project document control, including client transmittals, queries, and deliverables, ensuring compliance with ISO 9001 quality standards.
Managing project email accounts, routing emails to the appropriate team members, and ensuring they are actioned.
Organising meetings agendas and minutes
Generating & presenting key project data/ information – using our Project Accounting software to produce reports and extracting data from trackers and registers to be fed into regular client progress reviews.
Providing invoicing support across projects.
Producing project reports and insights by extracting data from project accounting tools, trackers, and registers for client updates.
Providing resource management support to department heads, leads, and project managers on ad hoc project requests.
Reviewing and creating processes – either independently, or in collaboration with the wider team, ensuring all processes are in alignment with key company and/or client requirements.
About you:
Experience using document control systems eg. Aconex, PIMS, Business Collaborator, Assai.
2+ years of experience with project management and client-facing roles
Have worked within an engineering company, particularly offshore wind
Experience using Microsoft Project (MSP) and/or Primavera P6
As well as willingness to:
Take ownership and ability to manage multiple demands while keeping stakeholders informed
Ability to work under pressure/meet deadlines
Ability to work without supervision and to use own initiative
In return we offer you excellent opportunities to influence your daily work, develop new competences and work on interesting projects. At Wood Thilsted, we care about our people, and we are committed to a brighter future. We have defined our set of values and behaviours that are at the heart of everything we do. Our work environment is a place where everyone can be themselves and be their best. We are result-orientated and innovation-driven at a high professional level and with excellence in delivery. Besides this we also offer competitive compensation and flexibility in working hours.
In case of any further questions, please reach out to Rose Seymour at rse@woodthilsted.com
Apply:
Please apply through Careers where you will have the opportunity to upload a CV and enter your details for consideration. You can read more about us by visiting our website or our LinkedIn page for the newest updates.
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Wood Thilsted is an equal opportunity employer and is committed to creating an inclusive and supportive environment for all employees.

Employment type
Full-Time

Work arrangement
No