Facilities Manager

Eastdil Secured Savills is the global real estate investment bank that uniquely combines commercial real estate and capital markets
expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions.
At Eastdil Secured Savills, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.
We are seeking a Facilities Manager to join our team. The Facilities Manager will oversee the daily management and operations activities of our offices.
Essential Functions
Own end-to-end internal production of transaction materials including printing, binding, assembling, and distributing pitch books, offering materials, presentations, and other client-facing resources - ensuring output meets the quality and timeline standards required to support transaction teams
Serve as the accountable point of contact for all production requests from transaction teams, driving on-time, accurate, and professionally executed delivery while maintaining full oversight of supplies, equipment, and quality control standards
Manages day-to-day facilities operations including troubleshooting HVAC, electrical and mechanical systems, security systems, and audio video platforms
Maintains a flexible schedule to support frequent domestic travel to firm offices and project sites, at times with short notice
Plans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishments
Ensures proper functioning of our offices through ongoing inspection and maintenance
Plans, budgets, and schedules facility modifications, including estimates on equipment, labor, materials and other related costs
Manages renovations, maintenance & repairs, signage and infrastructure upgrades
Provides oversight of printing equipment, vendors and devices, including vendor management & service of equipment
Provides direction to vendors and service providers as required to ensure excellent coordination/execution of work within the office with minimal disruption
Manages staff moves, renovations and relocations on all levels and assist in the occasional moving of equipment and/or furniture
Updates the floor plans in connection with the global Facilities & Tech teams
Coordinates meetings with necessary internal stakeholders in relation to facilities management and manages executive reporting on the same
Provides oversight for implementation of AV systems and troubleshoots all issues
Oversees the set-up of AV technologies for offsite events
Works with global tech team to troubleshoot communication & collaboration platforms (e.g., Microsoft Teams, Zoom, etc.)
Performs research on facilities-related technical problems and suggest the right upgrades, repairs, and replacements as necessary
Education and Qualifications
8+ years’ experience in facilities management
Experience, Skills and Competencies Required
Excellent communication and interpersonal skills
Strong project management skills
Strong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detail
Self-motivated with the ability to manage multiple tasks and effectively meet deadlines
Experience in space planning, move coordination and/or workplace solutions
Strong knowledge of facilities machines and equipment
Good understanding of the technical features of plumbing, carpentry, and electrical systems
Experience installing, repairing, and troubleshooting AV infrastructures and office equipment
Financial services industry experience
Advanced proficiency in all areas of MS Office and related work tools
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Eastdil Secured Savills (“ESS”) is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ESS will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact careers@eastdilsecured.com.
ESS will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Employment type
Full-Time

Work arrangement
No