AP/AR Specialist

Pay Range: $50,000 - 65,000 annually
Job Type: Full-Time/Salary
Schedule: 40+ hours per week, Monday - Friday
Work Location: On-Site
We are looking to hire a versatile and highly organized AR/AP Specialist who will be responsible for managing designated accounts receivable and accounts payable functions to ensure segregation of duties. This role involves various detailed tasks related to invoicing, credit & collections, payments, and managing customer and vendor relations effectively on a day-to-day basis.
Key Responsibilities
Account Receivables
Prepare and send invoices to customers in a timely manner.
Follow up on outstanding invoices to ensure timely receipts of payment.
Research and resolve customer billing inquiries and disputes.
Maintain accurate customer account records and aging reports.
Assist in the collection process, including making calls, sending reminders, and escalating overdue accounts.
Answer phones and route to appropriate personnel
Accounts Payable
Review and process vendor invoices for payment.
Verify invoice accuracy and completeness.
Match invoices and receiving reports.
Enter vendor invoices into the Foundation accounting system.
Assist in the preparation of weekly and monthly vendor ACH/Check payments.
Maintain accurate vendor account records and aging reports.
Research and resolve vendor payment inquiries and disputes.
Month-End close and Reconciliations:
Assist with month-end, quarterly and year-end closing procedures for the GL.
Prepare AR/AP reconciliations to customer/vendor statements and resolve disputes
Maintain accurate invoice records and contract documentation for audit purposes.
Ensure compliance with relevant accounting standards and regulations.
Post adjusting Journal Entries as Required for Month-end close
Qualifications and Requirements
2-3 years of experience in accounts receivable or accounts payable
Strong Excel skills and understanding of accounting principles and practices
Proficiency in Microsoft excel and accounting software, Foundation a plus
Excellent organizational and time management skills
Attention to detail and accuracy
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Proven ability to understand and execute on an organization’s goals and objectives
Able to multi-task and deal with ambiguity in a fast-paced environment
Ability to communicate effectively with others, written and verbally
Excellent interpersonal and communication skills - both oral and written
Benefits
Medical, Vision, Dental (30 days after the first of the month)
401(k) Employer Match (6 months after DOH)
Paid Vacation (2 weeks after 6 months)
Sick Pay (1 week after 6 months)
Paid Holidays
Company Social Events
Fun Environment with Opportunities for Advancement
This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. Job responsibilities can change according to the operational needs of the business. The order in which duties and responsibilities are listed is not significant.

Employment type
Full-Time

Work arrangement
No