Assistant Project Manager - Construction - Project Controls

Overview
The Associate Project Manager supports project execution across key phases of design, permitting, construction, occupancy, and closeout, with a strong focus on project controls, schedule management, cost tracking, risk mitigation, and performance reporting.
This role assists in coordinating deliverables, managing documentation, tracking progress, and facilitating stakeholder communications. Working under the guidance of senior project leaders, the Associate Project Manager contributes to operational efficiency and the client experience while steadily developing technical and strategic skills. The position also includes supporting junior team members and learning to take ownership of discrete project components.
Responsibilities
Project Coordination & Task Execution: Support daily activities across all project phases to ensure delivery aligns with project schedules, budgets, and performance objectives. Assist in tracking milestones, critical path activities, schedule updates, and project dependencies.
Client & Team Communication: Participate in internal and client-facing meetings, capturing notes and helping relay updates. Contribute to maintaining transparent, consistent communication across teams.
Documentation & Milestone Tracking: Prepare and maintain project controls documentation including schedules, status reports, action trackers, schedule updates, and project dashboards used to monitor progress and key performance indicators.
Progress Monitoring & Reporting: Collect, analyze, and compile project data to support progress reporting, schedule forecasting, and cost tracking. Partner with project leads to identify schedule variances, budget impacts, and potential project risks.
Contract & Compliance Support: Review basic contract terms to understand scope and constraints. Support alignment of project tasks with contractual obligations.
Financial Administrative Tasks: Assist with project financial controls including invoice tracking, change order management, budget monitoring, forecasting support, and maintenance of project cost logs.
Project Controls Support: Assist in maintaining project schedules, cost reports, risk registers, and project performance metrics. Support project teams in monitoring variances and preparing recommendations for corrective action when needed.
Meeting Preparation & Follow-Up: Help schedule and organize meetings, draft agendas, and coordinate follow-ups to ensure action items are completed.
Stakeholder Engagement & Coordination: Shadow project leads in interacting with contractors, designers, and client contacts. Begin taking ownership of specific stakeholder communications under supervision.
Procurement & Logistics Support: Manage assigned tasks related to procurement and relocation coordination. Work directly with vendors to meet operational requirements.
Team Collaboration & Peer Support: Foster team collaboration through positive, dependable participation. Support peer learning and offer assistance to newer team members as appropriate.
Requirements
Preferred experience: Experience supporting Owner's Project Management (OPM), owner's representative, higher education, healthcare, laboratory, institutional, or large-scale commercial construction projects.
Required Experience
Typically, 2+ years in construction project coordination, facilities, or related project work
Experience supporting construction projects with documentation, reporting, schedule tracking, budget monitoring, and project controls activities.
Familiarity with industry standards and project management tools
Skills
Strong organizational and time management abilities
Clear written and verbal communication
Detail-oriented approach to scheduling and documentation
Proficiency with Microsoft Excel and project scheduling software
Willingness to take initiative and ask clarifying questions
Ability to learn technical skills and offer peer support
Experience tracking schedules, budgets, and project performance metrics
Familiarity with project controls methodologies and reporting practices
Ability to analyze project data and identify schedule or cost variances
Personal Attributes
Self-motivated and curious; eager to build professional capabilities
Adaptable and calm under pressure
Team-oriented with a focus on reliability and follow-through
Client-conscious with a desire to contribute to high-quality service
Enthusiastic about learning and collaborating across disciplines

Employment type
Full-Time

Work arrangement
No