Administrative Assistant - Legal & Accounting

Job Details
We are seeking a dynamic and proactive Legal/Accounting Administrative Assistant to join our team. This is a part-time position that offers a unique opportunity to work in a fast-paced, high-energy environment. The ideal candidate will have a strong background in administrative support, with a specific focus on organization of documents and report preparation. This role requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The candidate will have the opportunity to interact with various departments, providing a comprehensive understanding of our in-office operations. The Administrative Assistant will support the office covering reception and several professionals (attorney, cpa, etc.) across the practice. This role is located in Pittsburg, PA.
Responsibilities:
Answer incoming telephone calls and route to the appropriate party.
Provide full administrative support to a certified public accountants, attorneys, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Prepare, edit, and proofread documents and correspondence, ensuring accuracy and compliance with standards.
Manage data entry tasks, ensuring that all information is accurate and up-to-date.
Assist in the preparation and management of case files, including organizing and indexing legal documents.
Use software such as MyCase, QuickBooks, and Microsoft to manage case information, track time, and generate reports.
Maintain a high level of confidentiality in all interactions.
Participate in team meetings, taking minutes and tracking action items as necessary.
Coordinate with other departments to gather and exchange information as needed.
Coordinate in-office activities with remote team.
Qualifications:
2+ years of experience in an administrative role.
Bachelor's degree or equivalent experience is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Strong data entry skills, with an emphasis on accuracy and attention to detail.
Excellent organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
Experience with documentation and report preparation.
Familiarity with management software.
Exceptional communication skills, both written and verbal.
Ability to work both independently and as part of a team.
High level of discretion and confidentiality.

Employment type
Part-Time

Work arrangement
No