Trade Operations Executive

The Trade Operations Executive (Coal)is responsible for the end-to-end execution of international coal trades, ensuring accurate contract execution, smooth shipment flow, correct documentation, and timely resolution of operational issues. The role supports both purchase and sales contracts and plays a critical role in managing commercial risk across FOB and CFR trades.
Key Responsibilities
Trade Execution & Contract Management
Prepare, review, and execute coal purchase and sales contracts for both vessel and barge shipments
Handle full execution cycle from contract confirmation to final settlement
Work on FOB purchase and CFR sale contracts, ensuring correct risk transfer from origin to destination
Ensure alignment between buyer and seller contracts to mitigate commercial and operational exposure
Shipping & Logistics Coordination
Review and comment on vessel / barge fixture notes and recaps
Coordinate shipment schedules, loading and discharge operations
Monitor shipment progress and address delays or deviations promptly
Documentation & Compliance
Check, review, and comment on all shipping and commercial documents including:
Bills of Lading
Commercial Invoices
Certificates of Analysis / Quality
Other contractual shipping documents
Ensure consistency between buyer and seller documentation requirements
Laytime & Claims Awareness
Demonstrate solid understanding of laytime calculations in line with contract terms
Track laytime, identify potential demurrage or dispatch exposure, and escalate where required
Letters of Credit (LC)
Understand LC terms and conditions and ensure compliance with contractual and banking requirements
Coordinate with finance teams to resolve discrepancies related to LC documentation
Problem Solving & Risk Management
Proactively identify and resolve issues encountered during shipment execution
Liaise with traders, shipping, finance, and counterparties to minimize operational and financial risk
Escalate critical issues in a timely and structured manner
Systems & Reporting
Maintain accurate databases of deals, shipments, and specifications
Prepare execution trackers and reports for management
Ensure proper record keeping for audit and internal control purposes
Availability & Work Ethic
Be available beyond standard office hours as required, recognizing that trade operations are time-critical and shipment-driven
Key Requirements
Minimum 5 years of experience in coal trade operations within an international trading company
Strong hands-on experience with FOB and CFR trades
Solid understanding of shipping documentation, laytime, and execution workflows
Good working knowledge of LC terms
Proficiency in MS Word, Excel, and PowerPoint
Strong database and record-keeping skills
Excellent interpersonal and coordination skills to work closely with finance, shipping, and trading teams
Key Competencies
High attention to detail
Commercial and risk awareness
Strong problem-solving ability
Ability to perform under pressure and manage multiple shipments
Clear communication and stakeholder management

Employment type
Permanent

Work arrangement
No