Accounts Payable Specialist

Accounts Payable Specialist
Full-Time, FLSA Exempt
Frontier Railroad Services, LLC is seeking a detail-oriented and dependable Accounts Payable Specialist to join our accounting team. This position is responsible for processing vendor invoices, maintaining accurate records, resolving discrepancies, and supporting the day-to-day accounts payable needs of a fast-paced railroad construction company.
Construction industry experience is preferred.
Key Responsibilities
Review and enter vendor invoices accurately and promptly
Match invoices with purchase orders, receipts, and other supporting documentation
Prepare and process weekly check runs and electronic payments
Reconcile vendor statements and investigate invoice or payment discrepancies
Communicate with vendors and internal departments to resolve account issues
Maintain current W-9 forms and other required vendor documentation
Set up and maintain vendor records
Review and process employee expense reports and company credit card transactions
Maintain organized electronic accounts payable records
Respond to vendor inquiries regarding invoices and payment status
Assist with month-end closing, account reconciliations, accruals, and audit requests
Assist with annual 1099 preparation and reporting
Identify duplicate invoices, billing errors, and other discrepancies
Provide administrative support to the accounting department as needed
Perform other related duties as assigned
Qualifications
High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred
At least two years of accounts payable, bookkeeping, or general accounting experience preferred
Construction, contracting, railroad, or similar industry experience is a plus
Experience with purchase orders and high-volume invoice processing preferred
Proficiency with Microsoft Excel, Outlook, and accounting or ERP software
Strong attention to detail and a high level of accuracy
Ability to organize assignments, manage competing priorities, and meet deadlines
Strong problem-solving and communication skills
Ability to handle confidential financial information appropriately
What We’re Looking For
The ideal candidate is organized, reliable, and comfortable communicating with vendors and employees to obtain missing information and resolve discrepancies. This individual must be able to maintain accuracy while managing a steady volume of invoices and payment-related responsibilities.
Compensation:
Competitive salary based on experience
FSA
401K with company-match
Group Life Insurance (100% company-paid)
Paid holidays
Flexible scheduling
Supplemental voluntary accident, critical illness, hospital and life insurance plans available
Short-Term & Long-Term Disability (100% company-paid)
Flexible PTO Policy
Medical/Dental/Vision Benefits with a significant portion company-paid
You must have a personal email address to apply for this position. Communication will be done via email.
Unfortunately, due to the number of applications we receive, we will only contact those individuals we believe would be the best match for the requirements of the position.
EEO Statement: Frontier Railroad Services provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Frontier Railroad Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Employment type
Full-Time

Work arrangement
No