Maintenance Administration Officer

About the role
We are seeking a Maintenance Administration Officer to join our team at Larapinta (Brisbane), on a permanent full-time basis. This role plays an important part in supporting the efficient operation of our vehicle maintenance and workshop activities, ensuring administrative processes, records and reporting requirements are managed accurately and within required timeframes.
Working closely with management, supervisors and workshop staff, you will provide essential administrative support to maintenance operations, helping ensure work orders, service tasks and maintenance records are processed efficiently.
Your key responsibilities will include:
Providing general administrative support to assist with the day-to-day operation of vehicle maintenance and workshop activities.
Answering incoming telephone calls, handling enquiries, directing calls appropriately and relaying messages to relevant team members.
Processing workshop labour hours against work orders and ensuring information is accurately recorded.
Processing administrative requirements for third-party maintenance and ensuring relevant information is captured in the appropriate maintenance systems.
Processing service tasks and receipting orders including third-party maintenance, inventory and other operational orders.
Ensuring daily, weekly and monthly reporting requirements and data submissions are completed accurately and within established deadlines.
Ensuring major expenditure receives the appropriate approval before purchases are made.
Maintaining a high standard of accuracy, efficiency and urgency when completing administrative tasks and supporting workshop requirements.
Following workplace health and safety procedures, reporting hazards and/or incidents, and contributing to safety improvement initiatives.
What you'll bring
Experience within transport, logistics, fleet maintenance or a similar industry.
Strong written and verbal communication skills, with a professional and cooperative approach to dealing with colleagues and other stakeholders.
Excellent attention to detail and the ability to maintain accurate records and process information efficiently.
Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines.
Proficiency in data entry and general administrative processes, with experience using UNIBIS or similar maintenance management systems
A proactive, team-oriented attitude, with the ability to work independently and collaboratively in a fast-paced environment.
A high level of honesty, integrity and accountability, with a commitment to delivering quality work.
A strong commitment to workplace health and safety, including following procedures and reporting hazards and incidents.
About Team Global Express
Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit https://teamglobalexp.com/.
Why TGE
We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.
What we offer
Competitive salary above industry standards
Upskilling, training, mentoring and more to support your career development journey
Fun and practical employee perks and discounts
Flexible work, including work from home
Inclusive parental leave policy that supports all parents & carers
Peer recognition awards acknowledge when you go above and beyond.
An inclusive workplace, works for everyone
We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.
Our recruitment process
Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening.
Other things to note
When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.
During the recruitment process, please keep an eye on your junk emails and spam folders for updates.
TGE is listed as one of LinkedIn’s Top Companies of 2023 and 2024 in Australia.