Proposal Specialist, Sales Effectiveness

Join Aya Healthcare, winner of multiple Top Workplace awards!
Position Summary:
The Proposal Specialist serves as the process owner of the proposal lifecycle, responsible for driving compliant, timely, and fully documented proposal execution. This role ensures structured governance across all phases – capture management, proposal management, executive review, submission, and debrief and refinement, while maintaining system-of-record integrity and cross-functional alignment.
Who We Are:
We’re a $8+ billion dollar, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.
At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.
Responsibilities:
Lead the RFP shred and develop the Proposal Project Plan outlining SME assignments, deadlines, compliance requirements, and escalation points
Schedule and facilitate all Color Team meetings (Blue, Pink, Green, Red), ensuring adherence to governance timelines and structured checkpoints
Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control throughout proposal development
Escalate risks related to timelines, compliance gaps, or SME responsiveness to leadership as needed
Facilitate Maroon and Gold Team review, incorporate Legal and Executive feedback, and manage final submission logistics
Submit proposals in advance of deadlines, retain proof of submission, and maintain complete documentation within the system of record
Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement.
Adaptability & Change Readiness:
Demonstrate openness to evolving proposal processes and digital tools
Champion adoption of RFP Reimagine standards, gate review, and color team governance
Serve as a process advocate and change agent across workforce solutions, legal, finance, and SMEs
Maintain flexibility across shifting timelines and proposal complexity levels.
Required Skills & Experience:
3–5 years’ experience in proposal coordination, project management, capture management, or operations
Strong understanding of structured proposal methodologies (APMP, Shipley, or similar preferred)