Assistant Company Secretary

37.5 Hours per week. Monday - Friday. 9.00am - 5.00pm (Flexible) Hybrid role.
Purpose of the post:
The purpose of this role is to two fold. Firstly, to provide administrative support to the Company Secretary. In this role you will support meeting the Statutory requirements of the Eurofins Group’s UK and Ireland legal entities in a timely manner. The role includes ensuring that the Group’s UK and Ireland companies comply with Group corporate governance as set out in the internal “Spending & Contracting Authority” directive. Secondly to work with the Company Secretary to ensure Legal and Compliance requirements are in place across the UK and Ireland Eurofins Group Companies by supporting with the coordination of compliance related activities.
This position will offer the job holder an excellent opportunity to develop expertise in legal and compliance activities, as well gain further experience into Company Secretarial/Legal Counsel activities. This is a great role for those starting out/early into their Company Secretary career.
Provide day to day compliance and legal and company secretarial administration support and assistance to the Company Secretary
Be responsible for ensuring all Eurofins UK and Ireland statutory company books, statutory records and regulatory filings are well maintained and up to date at all times
Management and filing of Group’s intercompany service agreements to ensure recharge employees to non-UK Eurofins entities are set up in line with Group requirements
Drafting board minutes, resolutions, and shareholder resolutions for UK and Ireland companies in accordance with statutory, regulatory and Group procedures
Updating and maintaining the Group’s corporate data held in the Corporate Dataroom and on the Group’s data management system.
Assistance with drafting and management of intercompany service agreements for Group UK and Ireland companies
Quarterly submission of representation letters to Group in accordance with audit requirements
Maintaining the Group’s corporate structure data management system Developing a good understanding of key policies relevant to role to be able to advise key stakeholders on queries relating to policy and procedure
Maintain robust systems and tracking to support the management of key tasks and responsibilities
Responsible for maintaining the electronic Company Secretarial system (KUBE) with accurate information and records at all times
Assist in the tracking of UK and Ireland companies’ compliance with key governance policies and compliance targets, guiding managers as needed around those policies and supporting education on policy content where necessary
Responsible for the management of the allotment of shares and dividend payments
Commercial NDA reviewing
Support with mergers, acquisitions and liquidations
Supporting with the facilitation of Board meetings
Responding to email queries and calls relevant to the role
Responsible for conducting the S&CA project and the Statutory Accounts filing on an annual basis
Develop knowledge of Data Protection requirements and support the Company Secretary to provide advice to the business ensuring key measures are in place
A level English (or equivalent qualification)
Further A level qualifications with 3 + years’ experience in dealing with legal processes and regulatory authorities, preferably gained in a large complex group.
Good Word, Excel, Outlook and document management skills
Experience in a Paralegal or Company Secretarial role in a commercial environment that required compliance with process, systems and high levels of accuracy
Excellent verbal and written communication skills, with the ability to write clearly and concisely
Strong business acumen
Good keyboard / typing skills
Methodical with strong organisation and prioritisation skills
High level of accuracy and attention to detail
A self-starter prepared to lead an agenda directly with senior managers and internal stakeholders
Proactive, willing to reach out to find an answer when needed
Can take in and process information, processes and systems
Trustworthy, experienced and capable of keeping confidential information confidential
Team Player with strong communication skills

Employment type
Full-time

Work arrangement
No