Executive Administrative Assistant

Executive Administrative Assistant
A leading European manufacturer building its India shared-services centre
Location: Remote (India)
About the Company
A leading European manufacturer is setting up its India shared-services centre and has partnered with Flexiple to hire an executive administrative assistant to keep its leadership and office running smoothly. You will be the operational glue of a new centre as it finds its feet. Flexiple is a managed marketplace that helps global companies build high-performing teams and GCCs in India.
Role Overview
As an Executive Administrative Assistant, you will blend executive support with hands-on administration - keeping leaders organised while making sure documents, vendors, and office workflows run without friction.
Key Responsibilities
Executive Support
Manage calendars, meetings, and travel for the leadership team
Prepare correspondence, reports, and presentation material
Track action items and follow up across teams
Administration and Documentation
Maintain accurate records, files, and document workflows
Coordinate vendors, purchase orders, and office logistics
Process expenses, invoices, and approvals with accuracy
Ideal Candidate Profile
2 to 5 years in executive support, office administration, or coordination
Strong organisation, multitasking, and attention to detail
Clear written and spoken English and a service-minded attitude
A reliable remote-work setup and dependable follow-through
Preferred Qualifications
Exposure to a shared-services, manufacturing, or multinational environment
Comfort with Microsoft Office, Google Workspace, and document tools
Experience coordinating with vendors and cross-border teams
What We Offer
An early administrative seat at a European manufacturer's India centre
Remote-friendly, pan-India hiring with long-term placement
Broad, varied work across executive support and office operations
One application considered for this and future matched roles
Hiring Process
HR Screening → Assignment → Leadership Round 1 → Leadership Round 2 → Culture Fit

Work arrangement
Yes