Executive Assistant for the Deputy Borough President

The Office of the Brooklyn Borough President is recruiting an Executive Assistant that will provide
high-level administrative and project management support to The Deputy Borough President (DBP),
ensuring the efficient operation of executive offices and the successful coordination of strategic
initiatives. This role serves as a trusted partner to the DBP, managing complex calendars,
coordinating cross-functional projects, facilitating communications, and supporting day-to-day
operations in a fast-paced, public service environment.
Reporting to the DBP and the Senior Project Manager, the Executive Assistant will support the
planning and the execution of a range of special initiatives under the Deputy Borough President’s
purview in addition to scheduling.
The Executive Assistant/ Scheduler is a pivotal member of the executive support team for the Deputy
Brooklyn Borough President. Under the supervision of the Senior Project Manager, the Administrative
Assistant is tasked with the following responsibilities:
Roles & Responsibilities
- Provide comprehensive executive support to the DBP, including managing complex calendars,
scheduling meetings, coordinating travel, and prioritizing competing demands.
- Process and prepare memos, correspondence, travel vouchers, or other documents
- Optimize scheduling to prevent double booking and resolve time conflicts for DBP, manage meeting
cancellations and notifications
- Serve as the primary point of contact for internal and external stakeholders, exercising sound
judgment, professionalism, and discretion when handling sensitive and confidential information.
- Prepare executive correspondence, reports, presentations, meeting agendas, briefing materials,
and other high-quality written communications.
- Monitor project timelines, identify potential risks, escalate issues when appropriate, and
recommend solutions to keep projects on schedule.
- Maintain organized filing systems, project documentation, and executive records in accordance
with organizational policies.
- Perform additional administrative and project coordination duties as assigned.
- Report information about community issues, preferences, and needs with key internal stakeholders
and leaders, along with recommendations for needed changes.
- Prepare reports and maintain necessary records related to community relations
activities
- Work on special projects as needed.
COMMUNITY COORDINATOR - 56058
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Employment type
Full-time

Work arrangement
No